2003 AGN APR 15 I21 - Laserfiche WebLink

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Item #21 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF APRIL 15, 2003 TO: Honorable Mayor and Council Members FROM: Al Holliman, Assistant City Manage; SUBJECT: Proposed Human Resource Administrative Policy Change Related to Minimum Education Qualifications DATE: April 8, 2003 BACKGROUND At last years' City Council workshop with Strategic Business Ethics, one of the Council's directives was to "raise the bar' with respect to enforcement of education requirements for professional level and management positions. As a result, during last year's job and compensation study for the executive, mid -manager, and general units, the education requirement was changed to require a bachelors degree for applicable positions. Employees currently occupying the related positions without the requisite degree were "grandfathered" and, therefore, were not penalized. DISCUSSION/ ANALYSIS In meetings with the Financial Management Committee when considering position consolidations and reclassifications it was decided that strict imposition of the degree requirement may impede having the best management in certain, albeit rare, instances and some "exception" criteria needed to be established. As a result, an administrative policy change is being recommended that would allow appointment of an existing City employee without a bachelors degree to a higher level position with the degree requirement under the following conditions: t. Must be approved by the City Manager. 2. Must be a department head or division head management position only (would carry the director or manager designation.) 3. Must be continually enrolled in a bachelor's degree program and carry a minimum of 6 semester or 6 quarter units at all times (not counting summer sessions.) 4. The salary range for the position will be reduced by 10% until the bachelor degree is completed. 5. The only approved excuse for not being continually enrolled is a doctor's determination of "temporary disability" and no more than one semester or one quarter can be missed. Otherwise, the incumbent must forfeit rights to the position. It is recommended that this policy be effective as of May 1, 2003. FINANCIAL IMPACT None ENVIRONMENTAL IN None RECOMMENDATION Direct staff to prepare an administrative policy reflecting the aforementioned exceptions to enforcement of the bachelors degree requirement. REVIEW TEAM ON Y City Attorney: Finance Dlrectorc�) City Manager: OTHER: