2003 AGN APR 15 I22 - Laserfiche WebLink

Browse Search

month, which only includes a $25 monthly increase as a housekeeping matter to maintain the 5% spread versus the higher paying City Council position. In addition, it is proposed that a 5% differential be paid to the Executive Assistants in the Electric Utility, Police Department, and Parks, Recreation, and Family Services Department for possession of a Purchasing Certificate issued by an accredited university or college. Furthermore, it is proposed that a 5% differential be paid to the Executive Assistant assigned to the Human Resources Division of the City Manager's department for possession of a Human Resources certificate issued by an accredited university or college. The Executive Assistant to the City Council may earn the 5% differential by possession of either the purchasing certificate or human resources certificate. These recommendations have been discussed with representatives from the San Bernardino Public Employees Association (SBPEA). The non -confidential Executive Assistant positions will be represented by SBPEA in the mid - manager unit. The proposed changes will be effective on May 1, 2003. Further analysis is underway regarding the other administrative support positions, and it is anticipated that additional recommendations will be brought back to the City Council by August (approximately four months.) The goal of the additional revisions is to provide for greater efficiency and equity in having related employees provide more diverse duties One other change is also being recommended by the Fiscal Management Committee to take effect on May 1, 2003 when the Executive Assistant position changes are implemented. As a cost cutting measure, the Administrative Assistant position in the City Clerk's department is recommended for elimination. However, no employees in that department will be layed off. The employee occupying the existing Senior Office Specialist position will be transferred to a like vacant position in the Fire Department. The existing Administrative Assistant will be returned to their prior position of Office Specialist II and will underfill the budgeted Senior Office Specialist position (vacated by way of the transfer of the incumbent to the Fire Department.) FINANCIAL IMPACT One of the purposes of these related recommendations is to save money. The Executive Assistant reclassifications are part of an overall savings plan being completed by the Financial Management Committee for the 2003/04 budget. It is estimated that citywide annual budget reductions of approximately $170,000 are attributable to the elimination of the Purchasing Manager position and the three Administrative Assistant positions netted against the slight increases attributable to the Executive Assistant reclassifications. ENVIRONMENTAL IMPACT None Approve the Financial Management Committee's recommendations to take effect on May 1, 2003 as follows: A. Broaden the use of the Executive Assistant position to include the Electric Utility, Police Department, and Parks, Recreation, & Family Services Department and direct staff to prepare changes to the job description accordingly. B. Eliminate the Purchasing Manager position. C. Eliminate the Administrative Assistant position in the City Clerk's office. D. Eliminate the Administrative Assistant position in the Electric Utility. E. Eliminate Executive Assistant position in the City Manager's department; transfer the position to Parks, Recreation, and Family Services and eliminate one Administrative Assistant position in that department. F. Reclassify the Executive Secretary to the Police Chief to Executive Assistant. G. Reclassify the Electric Utility Buyer position to Executive REVIEW TEAM ONLY City Attorney: Finance Director: City Manager: 1 OTHER: