2003 AGN AUG 05 I07 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 5, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL / FROM: DILU DEALWIS, FINANCE DIRECTOR Item #7 SUBJECT: AWARD OF CONTRACT FOR THE PURCHASE OF TREES ON AN AS NEEDED BASIS FOR THE PUBLIC SERVICES DEPARTMENT PARKS DIVISION TO GREEN EARTH NURSERY IN THE AMOUNT NOT TO EXCEED $55,556.98. DATE: JULY 28, 2003 BACKGROUND: On May 27, 2003, the Purchasing Division advertised for sealed bids for an annual contract for the purchase of various trees. The Parks division and Electric Utility department have coordinated a tree planting program to help reduce the electrical consumption and beautify the City of Colton. This contract will be for the period of four years beginning with the fiscal year 2003/04 and ending in the fiscal year 2006/07, and all items will be purchased on an "as required" basis. The quantities of trees to be purchased and planted were estimated. DISCUSSION/ANALYSIS: Purchasing mailed eight bid packets to vendors. The bid opening was held at 2:30 p.m., June 16, 2003. Two bids were received and evaluated by the Purchasing Division. The bids received were as follows: VENDOR: 1. Plebes Nursey 2. Green Earth Nursery TOTAL CONTRACT AMOUNT $ 56,556.02 $ 55,556.98 Staff is recommending award of contract to Green Earth Nursery for four consecutive years for a period of one year at a time. FINANCIAL IMPACT: Funds are available in the Electric Department Public Benefit Account Number 520-8000-8037- 2301-0921-000. ENVIRONMENTAL IMPACT: This project will not only reduce Electric consumption for the City of Colton but also provide City Beautification. CONFLICT OF INTEREST — Gift Disclosure Requirements Green Earth Nursery President: Paul Pendleton, Owner Contact: Paul Pendleton