2003 AGN FEB 04 I04 - Laserfiche WebLink

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Item #4 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF February 4, 2003 TO: Honorable Mayor and City Council FROM: Daryl Parrish, City Manager SUBJECT: Approval of Policy and Procedure for Appointment of Colton City Council Members to Inter -Governmental Agencies DATE: January 29, 2003 BACKGROUND: Part of the duties of City Council Members involves participation on various boards and commissions of intergovernmental agencies at the regional, State and National levels. This participation ensures that the City of Colton is represented at these various levels of government and that the City receives its fair share of regional, State and Federal monies for vital public services. Recently, the City Council discussed the possibility of adopting a procedure for appointing Council Members to the various inter -governmental agencies in which the City participates. DISCUSSION/ANALYSIS: Staff has prepared a proposed policy which it thinks may meet your stated intentions. The proposed policy provides that the City Council shall agree on the agencies to which the Mayor and each Council Member will be appointed. To provide a fair and impartial procedure for appointments to intergovernmental agencies, the proposed policy provides a set rotation of appointments, beginning with the Mayor and continuing with Council District 1 through 6, consecutively. The alternate appointee for each agency would be the next elected official in the rotation. For instance, for those agencies to which the Council Member from District 2 is appointed, the alternate would be the Council Member from District 3. In addition, however, the policy allows the Mayor or Council Members to decline an appointment if prior commitments or other conflicts would interfere with fulfilling that appointment. ALTERNATIVES: Deny approval of the proposed policy and procedure. RVPUB\NGS\646835 -1-