2003 AGN JAN 21 I06 - Laserfiche WebLink

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Item #6 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF JANUARY 21, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD OF PIGGY -BACK BID FOR TWO COMPACT PICK-UP TRUCKS FOR THE WATER DEPARTMENT TO RACEWAY FORD IN THE AMOUNT OF $27,374.96 DATE: JANUARY 13, 2003 BACKGROUND The City Council approved vehicles for various departments in the FY 02-03 budget. These vehicles include two compact pick-up trucks for the Water Department. On July 30, 2002, The City of Colton Purchasing Division solicited sealed bids for various vehicles including a compact pick-up truck. The bid opening was held at 2:30 p.m., August 20, 2002, in the Purchasing office. Nine bids were received and evaluated. The City of Colton City Council awarded the Bid to Raceway Ford for the purchase of a compact pick-up truck at the Council meeting of September 3,2002. DISCUSSION/ ANALYSIS Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into agreements with agencies for the purchase of supplies, services and equipment. In such instances, the procedures of the agency shall satisfy all city requirements for the bid and award of those purchases. The City of Colton can piggyback onto the Bid awarded by The City Council at the meeting of September 3, 2002, under this purchasing ordinance provision. This will save the City the cost of the formal bid process and allow us to take advantage of the previous price offered to the City. The vehicles proposed are incompliance with South Coast Air Quality Management District's Rule 1191, "Clean On -Road Light and Medium Duty Public Fleet Vehicles". They meet the California Air Resources Board's certification for "Low Emissions -Vehicles" (LEV). ALTERNATIVES Solicit sealed bids for these vehicles, however, the cost may well be higher. FINANCIAL IMPACT The funds are available in the FY 02-03 budget for the Water Department in the Water Department Automotive Capital account number 521-8100-8101-4910. ENVIRONMENTAL IMPACT None RECOMMENDATION Staff recommends award of Piggy -back bid for two compact pick-up trucks for the Water Electric Department to Raceway Ford in the amount of $27,374.96. REVIEW TM ON City Attorney: Finance Director: City Manager: OTHER: