2003 AGN JUN 03 I09 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting June 3, 2003 Item #9 TO: Honorable Mayor and Council Members FROM: Thomas K. Clarke, Electric Utility Director SUBJECT: Award of Bid for Two Manual Ground and Test Devices for the City of Colton Electric Utility to GE SUPPLY the Amount of $35,288.13 DATE: May 21, 2003 SAI:&URUUND: The Substation Division of the Electric Utility Department has a requirement to purchase two manual ground and test devices to be used at the Drews Substation. The devices are necessary to comply with OSHA regulations that require high-voltage equipment to be grounded before maintenance or repair work can be performed. DISC USSION/ANALYSIS: On, April 29, 2003, the posted a Notice Inviting Bids for the purchase of two manual ground and testing devices. Bid packages were mailed to three vendors known to supply this type of item. Bid opening was held at the Electric Department offices on May 15, 2003, at 2:30 P.M. Two bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined. ALTERNATIVES: Council may decide not to purchase the equipment. However, without the equipment, the City will not be in compliance with OSHA regulations and the substation employees will be at a greater risk of injury due to electrical shock. FISCAL IMPACT: Funds have been approved in the FY02/03 Budget and are available in Account Number 520-8000-8003- 4930-0101-000. In addition, this requirement was reviewed and approved by the Fiscal Management Committee on April 8, 2003. ENVIRONMENTAL IMPACT: None RECOMMENDATION: Staff recommends award of bid two manual ground and test devices to GE Supply in the amount of $35,288.13. Report prepared by Rebecca Gallegos, Executive Assistant Attachment: (1) Bid Analysis REVIEW TEAM ONLY City Attorney: mil_ LnTi �s�, Finance Director: `� City Manager: T7 OTHER: Page 1 of 1 (w/attachment)