2004 AGN DEC 07 I06 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 7, 2004 TO: Honorable Mayor and City Council Members FROM: Anthony Arroyo, Human Resources Manager el Item #6 SUBJECT: Approval of Side Letters Pertaining to Sell Back of Accrued Holiday Time with the Executive, SBPEA - Mid -Managers, and IBEW — Electric and Water/Wastewater Bargaining Groups DATE: November 22, 2004 During the recent negotiations between the City and some of the affected bargaining groups, it was agreed that the City would allow employees to sell back holiday time given that the Christmas and New Year's holidays are on non-scheduled work days. These are all established City holidays; as such, most employees (some safety personnel are not affected) will accrue 40 hours of holiday time both this year and next. The language in the side letters is the same as was offered to some of the bargaining groups this year during the negotiation process. Essentially, employees would be allowed to sell back a maximum of 30 hours of holiday time, leaving a minimum of 10 accrued holiday hours on the books. DISCUSSION/ANALYSIS: With the accrual of 40 hours of accred holiday time, employees must use this time before the end of the fiscal year, per the MOU. As a result, this can cause scheduling issues with supervisors and/or managers. Staff realized this concern and presented the proposal to the bargaining groups during the negotiation process, however, these three (3) units were not up for contract renewal this year. By allowing employees to sell back their holiday time, it becomes less of a burden for supervisors having to schedule up to one week off for a number of employees. This is especially an issue for those departments that constantly serve the public. FINANCIAL IMPACT: The financial impact cannot be calculated given that it is unknown how many employees will opt to sell back their time. Each department would bear the cost of the employee selling back their time. ENVIRONMENTAL IMPACT: There are no environmental impacts associated with this agenda report. CONFLICT OF INTEREST — Gift Disclosure Requirements None.