2004 AGN JAN 20 I15 - Laserfiche WebLink

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Item #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JANUARY 20, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, Administrative Analyst II i APPROVED: TERESA S. DELGADO, Human Resources Manager SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OCCASIONED BY DEPARTMENT REORGANIZATION DATE: January 12, 2004 BACKGROUND: During the classification and compensation study, the City Clerk's office reclassified one of the Office Specialist II positions to an Administrative Assistant. In 2003, as part of the layoffs, the City Clerk's office gave up the Administrative Assistant position and the incumbent was reclassified to the previously held position of Office Specialist II (the position was "Y -rated" to the Administrative Assistant salary). When the position went from Administrative Assistant to Office Specialist II, the City Manager and City Clerk agreed that, at a later point in time, the incumbent Office Specialist II could possibly be reclassified, dependent upon an overall analysis of all City Clerk Office positions. There appeared to be sufficient market data to support more job classifications unique to the City Clerk's Office, but such study and analysis would take several months to complete. Based on the unique job duties and responsibilities, the City Clerk has conferred with the City Manager's office and Human Resources for the reclassification and series titles for the Deputy City Clerk and Office Specialist II. DISCUSSION/ANALYSIS: Based on analysis of market positions for City Clerk operations, the current Office Specialist II is recommended for reclassification to a Deputy City Clerk and the current Deputy City Clerk should be reclassified to a Senior Deputy City Clerk. The changes in job duties and responsibilities for the reclassified Deputy City Clerk have increased over the last year. Some of the duties include: records management, having to learn the processes of utilizing the computer and automation process for Council agendas, becoming a notary public, acting as recording secretary for the Historical Commission, possessing the Passport Agent Certificate and acting as passport agent for the city's passport facility, an enterprise. These duties and the time devoted to them, distinguish this position from the City's clerical series.