2004 AGN JAN 20 I15 - Laserfiche WebLink

Browse Search

CITY OF COLTON SENIOR DEPUTY CITY CLERK DEFINITION: Under the direction of the City Clerk, provides professional, administrative and technical support to the City Clerk; supervises, assigns and reviews secretarial and clerical staff providing support to the City Clerk's Office and maintains official City records. DISTINGUISHING CHARACTERISTICS: The Senior Deputy City Clerk is the supervisory level, second in command, single position class responsible for providing primary staff support to the City Clerk. This classification is characterized by the handling of the most complex assignments, exercising independent judgment and working with little supervision. SUPERVISION EXERCISED: Exercises direct and functional supervision over clerical staff. ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Plan, prioritize, assign, supervise and review the work of staff providing secretarial and clerical support to the City Clerk's Office. • Maintain official City records. • Administer oaths, affirmations and acknowledgements. • Oversee and participate in preparation of City Council agendas; draft minutes; process appeals; prepare a variety of legal documents and notices. • Prepare written reports; assist with special projects and research assignments as required. • Participate in the selection of staff, provide or coordinate staff training and evaluation programs for the City Clerk's Office personnel; coach employees to correct work deficiencies; implement disciplinary procedures. • Participate in establishing record management objectives for City departments; train and assist City departments in the application of the City's record management policies, procedures and techniques, including correspondence control, storage, retrieval and disposition. • Type, edit and proof minutes for final preparation and approval. • Assist department staff and the public in researching historical City records; retrieve official documents and records, including ordinances, resolutions, contracts, bonds, agreements, deeds, insurance documents and meeting minutes; prepare legal records for litigation. • Serve as liaison between City Clerk's Office and other City departments regarding legal documents and agenda items. • Assist with City elections. • Attend and participate in professional group meetings; stay abreast of records management trends and innovations. • Oversee and/or participate in the development, implementation and maintenance of the City Clerk Office's goals, objectives, policies and procedures to ensure that department goals are achieved.