2004 AGN JUL 20 I09 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JULY 20, 2004 Item #9 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: K. RULON, CHIEF OF POLICE SUBJECT: AWARD A CONTRACT FOR THE PURCHASE OF TWO F150 CNG PICK-UP TRUCKS FOR THE POLICE DEPARTMENT AND THE COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING INSPECTION UNIT; AND ONE CHEVROLET 1 TON CNG PRISONER/ EVIDENCE TRANSPORT VAN TO WONDRIES FLEET DIVISION IN AN AMOUNT NOT TO EXCEED $96,000.00. DATE: July 8, 2004 BACKGROUND: The Police Department and the Community Development Department's Building Inspection Division are in need of vehicles to replace current vehicles that have proven to be unreliable for daily use. The funds to obtain these vehicles are currently available in the Pollution Reduction Fund balance account. DISCUSSION/ANALYSIS: At the meeting of September 16, 2003, the City Council approved staff to piggyback on the City of Santa Monica bid #14862 that was awarded to Wondries Ford Fleet Division and purchase two Ford F150 CNG trucks. The Code Enforcement Division of the Police Department has placed those trucks into service. Both the Police Department and the Community Development Department are in need of additional vehicles to replace aging, unreliable vehicles in their fleets. The Police Department and the Community Development Department both desire to purchase Ford F150 CNG trucks, and the Police Department also proposes to purchase a Chevrolet 1 Ton Prisoner/ Property transport vehicle to reduce the trips required to transport prisoners and property from the police department. The piggyback bid from Wondries Ford Fleet Division is still available and vehicles are ready for delivery. Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into agreements with other agencies for the purchase of supplies, services and equipment. In such instances, the procedures of that agency shall satisfy all city requirements for the bid and award of those purchases. The City of Colton can piggyback onto the City of Santa Monica bid #14862 for the purchase of the two (2) F150 CNG Pick-up Trucks and can piggyback onto the City of Palmdale bid #P40348 for the purchase of the (1) 1 Ton Chevrolet Van. The vehicles proposed for purchase are two Ford F150 trucks and a Chevrolet 1 Ton Prisoner/ Evidence Transport Van that are Dedicated Compressed Natural Gas (CNG) vehicles that are in compliance with South Coast Air Quality Management District's Rule 1191, "Clean On -Road Light and Medium Duty Public Fleet Vehicles." They meet the California Air Resources Board's certification for "Low Emissions -Vehicles (LEV)." The F150 and Van vehicles assigned to the police department will be painted black and white with the current police graphics and light bars in order to enhance the visibility of vehicles. FINANCIAL IMPACT: The funds are currently available in the Pollution Reduction Fund balance.