2004 AGN JUN 01 I13 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 1, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Jeannette Olko, Assistant Electric Utility Director( A) Item #13 SUBJECT: Award of Contract for the Purchase of Compact Fluorescent Lamps to Felt Electric in the Amount of $58,000.00, and approval of Resolution DATE: May 24, 2004 BACKGROUND: The City of Cotton Electric Utility Department previously received an allocation of California SB5X funds to help residential and commercial utility customers reduce their energy use. The City has been mandated to spend this allocation on programs to reduce electricity demand. The Electric Utility has implemented several programs since 2001 to meet this mandate, including the portable evaporate cooler program and the commercial lighting rebate program. Our next program to be implemented with the SB5X allocation is a residential compact fluorescent lighting program. Through this program, we will distribute approximately 18,000 energy efficient compact fluorescent lamps to City of Cotton residential electric customers via the U. S. Postal Service. Each lamp will use approximately 15 watts, but provide an output equal to that of a regular 60 watt lamp. Besides reducing energy use by 75% the lamps are expected to last six times longer than a standard incandescent lamp. Our customers are expected to save more than $30 in energy costs for each lamp they install. DISCUSSIONIANALYSIS: On April 29, 2004, the Electric Utility Department mailed a Request for Proposal for the purchase of 18,000 energy efficient compact fluorescent lamps, to ten known suppliers of lighting products. The Request for Proposal specified a type W lamp with an output equivalent to at least 60 watts. We also asked each vendor to provide a sample of the lamp they were proposing and that the lamps be packaged in individual boxes suitable for mailing. Six proposals were received on May 10, 2004, and evaluated by the Senior Energy Services Specialist. Staff considered the following criteria when evaluating the different lamps proposed: efficiency and light output per watt; estimated lifetime and warranty offered; whether or not the packaging was suitable for mailing; and finally the purchase price per lamp. A Bid Analysis is provided showing only the price and manufacturers of each proposal submitted. The recommended vendor's price is underlined. FINANCIAL IMPACT: There is $76,908.00 available from the California S135X allocation. These funds need to be appropriated in the FY 03/04 budget account number 520-8000-8050-2301-0000-000. ALTERNATIVES: The City Council may choose not to purchase the compact fluorescent lamps, but we will need to find another program to meet our demand reduction goals as mandated by California SB5X.