2004 AGN MAR 02 I07 - Laserfiche WebLink

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ANALYSIS/DISCUSSION: Upon review of the bid documents by the City Staff and on the recommendation of Economic and Community Development (ECD) - County of San Bernardino, the lowest responsive and responsible bidder is Meadows Conshuction Services Inc. in the amount of $ 335,517. The total CDBG Grant for the project is $34Q000. An amount of $15,000 has been expended for plans, engineering and estimate (PS&E) and an approximate amount of $5,000 has been expended for printing of plans and specifications, adver[isement, and mailing of documents for the two (2) bid process with remaining $320,000 available for construction. Staff is recommending appropriation of additional funds in the amount of $60,000 from Proposition 40 - Reimbursable Per Capita Grant to cover the cost of modular units and the remaining nnprovements. The consuuction of the remaining improvements is expected to cost approximately $40,000 for both sites. CONFLICT OF INTEREST: Exact Business Name: Meadows Construction Services, Inc. President or equal: Rebecca M. Brown Contact or representative: Ian A. Wicklow ENVIRONMENTAL IMPACT: The proposed public improvement is exempt under CEQA Section 15311 - Consriuction, or placement of minor structures accessory to (appurtenant to) existing commercial, industrial, or institutional facilities. FINANCIAL/FISCAL IMPACT: The CDBG Child Care Modular Project has a total funding of $340,000.00 with the following breakdown and account numbers: Project Number • #1 04-241 1 8 (Reche Canyon Elem) • #104-26118 (Wilson Elem.) Account Number Amount 215-6608-6550-3890 $160,000.00 215-6631-6550-3890 $180,000.00 These amounts aze reimbursable upon completion of the entire project and acceptance of the completed work by the City of Colton and ECD. There aze $320,000 available in aforementioned accounts. Staff is recommending allocation of $60,000 from Proposition 40 - Reimbursable Per Capita Grant to cover the balance and conshuction of remaining improvements or any contingencies that may arise during construction. Staff tespectfitlly recommends that Council: • Approve resolution amending the budget for FY 03-04, appropriating additional fund in the amount of $60,000 from Proposition 40 - Reimbursable Per Capita Grant for the construction of CDBG Child Care Modular Project for Wilson Elementary ($20,0000) and Reche Canyon Elementary ($4Q000).