2004 AGN MAY 18 I12 - Laserfiche WebLink

Browse Search

Item #12 CITY OF COLTON AGENDA REPORT rum aA l i L UUNWL M=I1Nli OF MAY 1S. 2UU4 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD OF PURCHASE FOR 1 (ONE) 1 -TON PICK UP FOR THE FIRE DEPARTMENT TO SUNRISE FORD IN THE AMOUNT NOT TO EXCEED $34,202.00. DATE: MAY 10, 2004 BACKGROUND The United States Department of Homeland Security awarded the City of Colton Fire Department a grant through the San Bernardino Department County Office of Emergency Services. At the Council meeting of January 20, 2004, the City Council approved the acceptance of this grant and the Fire Department's proposed expenditures. One of the expenditures proposed was to purchase 1(one) 1 -ton pickup truck to transport confined space and collapse rescue equipment. DISCUSSION/ ANALYSIS On April 22, 2004 the Central Services Division posted a notice inviting bids and mailed 7 bid packets for the purchase of 1 (one) 1 -ton pickup truck for the Fire Department. The bid opening was held in the Central Services Office on May 6, 2004.No bids were received. The City's Purchasing Ordinance section 3.08.120 "G" states in part "If no bids or proposals are received, the authorized contracting party may award the contract by any alternative purchasing procedure" Staff contacted 3 local vendors for quotes for the purchase of 1 (one) 1 -ton pickup per the City of Colton Specifications. 1 (one) vendor responded. Sunrise Ford of Fontana submitted a quote in the amount not to exceed $34,202.00 for the purchase of a 2005 Ford F-350 DRW XL 4 x 4. ALTERNATIVES None FINANCIAL IMPACT Funds are available for the purchase of the 2005 F-350 pickup in the Fire Department Capital Equipment account #100- 6090-6091-4930. ENVIRONMENTAL IMPACT None CONFLICT OF INTEREST Sunrise Ford of Fontana President: Robert Bruncatti Contact: Mike Gaiser, Fleet Manager Report Prepared By: Nicole Mihld, Admin. Analyst II Page 1 of 2