2004 AGN OCT 05 I12 - Laserfiche WebLink

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CITY OF COLTON Item #12 AGENDA REPORT FOR COUNCIL MEETING OF OCTOBER 5, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Amer Jakher, P.E., City Engineer SUBJECT: Amend CIP Budget For FY 2004-2005 To Include The Library Expansion Project, In The Amount Of $20,000. DATE: September 27, 2004 BACKGROUND: The City's Main Library has found that it needs more space to administer the needs of its growing community, to address this need the Library Expansion Project was incorporated into the City's CIP Program for fiscal year 2005 and 2006. DISCUSSION/ANALYSIS: The City of Colton's main Library was built in 1984 to serve a much smaller population that it currently serves. The population in Colton in the late 1980's and early 1990's were approximately 38,000 and the Library circulated approximately 207,000 items. Today Colton's population has grown to more than 50,000 and the circulation to approximately 368,000. Even though a great need exists for a newer facility, current fiscal conditions make it a prohibitive task at the present time. The alternative is to remodel the existing building to maximize the space available, with little fiscal impact as possible. The scope of this project is designed to increase the square footage of the City's Main Library. Currently, there exist glass paneling at both the north and south sides of the building. City staff will remove twenty-eight (28) feet of the glass paneling shifting it forward twelve (12) feet, thus incorporating 258 additional square footage to both the south and north ends of the Main Library to allow for more computer space. Additionally, the areas that are being incorporated into the library are currently landscape areas and do not exist under the Library's roof; construction of new roofing for these areas will be required. FINANCIAL IMPACT: In 2001 the City Council approved a fee schedule that included a specific fee to be collected from new development for Civic Center, Police, Fire and Library facilities. This revenue source will be utilized to fund the improvements at the Library. The $20,000 required for the improvement will be transferred to the Capital Improvement Fund, to fund the construction costs. There will be no General Fund impact for this project. The following accounts will require budget adjustments: 250-8102 $20,000 (Transfer Out to CIP Fund), 450-8101 (Transfer in from New Facilities Fund), 450-0538-6975-3890 (Construction Costs in Capital Improvement Fund). ENVIRONMENTAL IMPACT: Not Applicable. CONFLICT OF INTEREST: None. 7/10/03 City Clerk's Office Cb