2005 AGN APR 19 I06 - Laserfiche WebLink

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Item #6 CITY OF COLTON AGENDA REPORT FOR THE COUNCIL MEETING OF APRIL 19, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David R. Zamora, Community Development Director SUBJECT: Approve the Amendment to the Professional Services Agreement with Duane Morita in the Amount of $15,000. DATE: April 11, 2005 BACKGROUND: On August 17, 2004, the City Manager approved a Letter of Agreement for Professional Services in the amount of $25,000 with Duane Morita to prepare Environmental Assessments/Initial Studies for Development Application Proposals for the Community Development Department. The Scope of Services requires the Consultant to report to Community Development one day per week to prepare environmental assessments/initial studies for proposed development projects received by the Department. Compensation for the Services is based on the actual amount of time spent in preparing the initial studies at an hourly rate of seventy-eight dollars ($78.00). Since the Consultant has exhausted the contract amount and staff is now requesting approval of an Amendment to the Professional Services Agreement in the amount of $15,000 to cover the preparation of environmental assessments/initial studies for additional Development Applications received by the Department. ANALYSIS/DISCUSSION: The Amendment will allow the Consultant to continue providing professional environmental services to the Community Development Department for the preparation of an environmental assessment/initial study (EA/IS) for new Development Application projects received by the Department. The preparation of an EA/IS is very time consuming and requires the Consultant to review and analyze reports, studies, files, data, and prior environmental documents in order to adequately prepare the environmental assessment of new development projects. Once completed, the EA/IS is circulated to the public and Responsible Agencies for comments. If the public or any outside agency submits comments to the Department, the Consultant must provide a response to the comments. The duties provided by the Consultant allow Planning Staff the opportunity to respond to other projects that are time sensitive. Further, Mr. Morita is extremely familiar with the City's administrative procedures and environmental setting in Colton. For that reason, it is requested the City Council, in accordance with Section 3.08.140 of the Colton Municipal Code, dispense with additional bidding since continuing to utilize Mr. Morita is in the best interests of the City and its administrative operations. ALTERNATIVES: Reject staff's request for approval of the Amendment to the Duane Morita Letter of Agreement for Professional Services.