2005 AGN AUG 16 I07 - Laserfiche WebLink

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ITEM #7 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 16, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Amer Jakher, P.E., City Engineer SUBJECT: APPROVE AWARD OF CONTRACT FOR ENGINEERING AND SURVEYING SERVICES TO GK AND ASSOCIATES, IN THE AMOUNT NOT TO EXCEED $95,000. DATE: August 10, 2005 BACKGROUND: The Engineering Division is overseeing forty-three (43) projects with a total budget of over nineteen (19) million dollars. To complete the ongoing projects without decreasing the rate of production currently existing within the Engineering Division additional staff has been needed; GK & Associates consulting staff has aided the Engineering Division's staff in completing projects between January 2005 and July 2005. This staffing is necessary in order not to lose the appropriated funds which are time sensitive. The current workload may restrain current staff from completing the numerous projects that it has been successful in obtaining funding for as well as hinder the Engineering staff from applying for additional project funds. Staff recommends contracting a consultant to continue providing the Engineering Division with the additional staffing as needed for the purpose of completing ongoing Capital Improvement Projects throughout the fiscal year 2005-2006. DISCUSSION/ANALYSIS: The Engineering staff is regularly in contact with engineering consultants and after providing written requests to three notified bidders the City found the lowest hourly costs that a consultant would be willing to provide the staffing augmentation needs for the City to continue to be GK and Associates. This Consultant would provide the City with an Engineering Technician at a $35.00 hourly rate. Last fiscal year the Engineering Division paid temporary staff from its salary savings resulting from unfilled positions. Currently, the Engineering Division has budgeted available funds in its professional services account as well as in corresponding capital improvement project accounts. The Engineering Division's professional services account will fund the services incorporated in the contract that provide the City with a Construction Inspector. The Public Works Department is at this at this time completing a job classification study to update the Public Works Inspector job description and salary scale. In the interim of rehiring for the vacancy of Public Works Inspector the Public Works Department will need to temporarily fill the position and recommends augmenting its staff needs until it can permanently fill this position by executing the attached agreement. In addition, allowing the Engineering Division to augment its staff by directly charging the projects would allow the Engineering Division the capacity to complete projects as scheduled. The following projects are those the Engineering Division will be requiring the Consultant's engineering design and surveying services: Slurry Seal Phase IV and V, CDBG Modular at Cooley Ranch, 3-5 Storm Drain, Rancho Traffic Signalization, Main and Iowa Traffic Signalization and Colton Bike 7/10/03 City Clerk's Office Cb