2005 AGN AUG 16 I08 - Laserfiche WebLink

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ITEM #8 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 16, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E., CITY ENGINEER SUBJECT: REQUEST FOR RECRUITMENT AND RATIFICATION FOR THE FULL TIME POSITION OF ADMINISTRATIVE ANALYST I FOR THE ENGINEERING DIVISION, PUBLIC SERVICES DEPARTMENT. DATE: August 8, 2005 BACKGROUND: The Engineering Division of the Public Works Department administers public works projects for the City. Currently, the Department is moving forward on many of the multifaceted projects that have been held up in either the design or environmental phase. These projects include the 3-5 Storm Drain, Various Retrofit Bridge Projects (8), Safe Routes to Schools Grant, and the Colton Bike Lane Project. To facilitate the needed transition from the various projects' environmental/design phases to their construction phases in a timely manner the Public Works Department has identified a need for an Administrative Analyst I position. Constant correspondence between the City, the hired project consultants, and government or private entities with a vested interest in the project is needed to move these projects into construction. The Administrative Analyst will communicate with all parties involved in the said projects maintaining accurate correspondence records and completing the needed written documents to allow the projects to progress into their construction phases. Existing staff are unable to move these projects into the construction phase while overseeing project currently in construction and projects ready to be moved into construction. DISCUSSION/ANALYSIS: An Administrative Analyst I position currently exists within the department, but is not funded. The monthly salary scale for this position is $3,591 to $4,364; this position will be funded by the projects to which the Administrative Analyst is assigned. Some of these have already been budgeted however as some of the projects mentioned are in their environmental phase the budget for the projects has not yet been brought to Council for approval. As a result, some of the projects listed above may not have funding or may have funding sources that do not allow staff time to be charged to the available funds. Salary time expended by the Administrative Analyst which cannot be appropriated to the corresponding project can be charged to the Engineering Division's salaries account, as the Engineering Division is experiencing a cost savings do to the budgeted vacancy of its Public Works Inspector. FINANCIAL IMPACT: It is anticipated that this position's entire salary will be charged to the corresponding projects staff time is expended on and have no impact on the City's general fund. However, until the budget for all capital projects are appropriated salary savings are available in the Engineering Division's salary account, 100-6150-6151-1010. 7/10/03 City Clerk's Office Cb