2005 AGN AUG 16 I09 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 16, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Amer Jakher, P.E., City Engineer SUBJECT: APPROVE THE AWARD OF CONTRACT TO ABILITY COUNTS INCORPORATED FOR JANITORIAL MAINTENANCE SERVICES. DATE: August 8, 2005 ITEM #9 BACKGROUND: Partnerships With Industry (PWI) has provided general janitorial services for the City of Colton since September of 2002. Unfortunately, effective March 31, 2005 PWI permanently closed its Inland Empire Office. The services that were provided have been provided by Ability Counts Inc. since April of 2005. Ability Counts Inc. provides the City with the same services as were provided by PWI. The change may have gone unnoticed because Ability Counts Inc. has retained the same staff that were previously employed by PWI to eliminate a transitional training period. Ability Counts Inc. like PWI assists adults with developmental disabilities, its "clients," to work within the community. The City's Building Maintenance staff is able to concentrate on higher level tasks and projects by allowing Ability Counts Inc. to absorb some of the janitorial tasks. DISCUSSION/ANALYSIS: Ability Counts Inc. has janitorial maintenance responsibility for 5 of the 19 City facilities: City Hall, Community Development, Main Library, Learning Center and Fire Station No. 1. The duties Ability Counts Inc. performs includes: vacuuming, dusting, trash pick up, window cleaning, etc. Staff is still doing the custodial duties for the 14 remaining facilities, when available staff will utilize restitution workers and students to assist with these remaining facilities. Section 3.08.060 and 3.08.140(e) of the CMC provides, in part, that the City Council may by majority vote of its entire membership dispense with bidding in any instance where they find that it would be uneconomical and that the public welfare would be promoted. The proposed contract for PWI is in the amount of $37,272. If the City were to hire one (1) additional Maintenance Worker I it would cost the City approximately $50,000 per year; a savings of $12,728. In addition, contracting with PWI promotes the public welfare by providing clients with opportunities to learn job and interpersonal skills in a supervised setting. FINANCIAL IMPACT: Funding for this service for fiscal year, 2005-2006, is budgeted in Building Maintenance's professional services account: 605-6150-6211-2350. Throughout the term of the contract the monthly billing amount may vary as employees are paid based on productivity rather than a flat, consistent rate. Based on the anticipated prevailing wage costs it is anticipated the bi-weekly invoices will average $1,553, thus the proposed attached contract is made out in an amount not to exceed $37,272. ENVIRONMENTAL IMPACT: Not Applicable. 7/10/03 City Clerk's Office Cb