2005 AGN DEC 06 I15 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 6, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DILU DE ALWIS, FINANCE DIRECTOR MIKE WILLIAMS, CITY TREASURER ITEM #15 SUBJECT: AWARD OF CONTRACT FOR COMMUNITY FACILITY DISTRICT (CFD) ADMINISTRATION SERVICES TO MUNI FINANCIAL IN THE AMOUNT OF $17,925 PER YEAR DATE: BACKGROUND: Pursuant to the Mello -Roos Community Facilities Act of 1982, at various times in the past the City Council approved the issuance of bonds for the purpose of infrastructure improvements. These bonds are identified as Community Facilities Districts (CFD's) 87-1, 88-1, 89-1, 89-2 and 90-1. Property owners within the CFD's are obligated to pay the debt service and administrative costs. These costs are paid via annual taxes placed on the tax roll. DISCUSSION/ANALYSIS: For approximately the past ten years, Scott and Associates have provided consulting services and is currently operating under a contract extension through the end of the current calendar year. In keeping with the City Council policy of rotating consultants periodically (where applicable) on May 31, 2005 the City of Colton went through a competitive process to select a consultant for the administration of the CFD's. Staff received many responses and some were dismissed as not complying with the criteria described in the Request for Proposal (RFP) and we have narrowed the respondents down to the top four firms. Strictly on a pricing basis, the following is the order in which the top four firms line up: 1. Muni Financial $17,925 2. Berryman & Henigar $20,055 3. Koppel & Gruber Public Finance $20,070 4. Scott Associates $20,770 The above quotes do not include costs associated with travel to CFD Commission meetings and other miscellaneous reimbursable expenses. However these costs are very similar with all respondents and have been removed from the analysis for comparison purposes. Muni Financial and Berryman & Henigar have electronic/online parcel databases/statistics that can be accessed via the internet by City staff, whereas Koppel & Gruber and Scott Associates have not indicated that this feature is available at this time. This feature will enable City staff to respond to customer requests in an expedient manner. It should be noted that Scott Associates have served the City of Colton and the CFD Commission for the past ten years and have provided good customer service and timely reporting. Muni Financial is the current consultant to the two Lighting and Landscape Districts and provides good customer service and timely reporting. A staff report was prepared for the October 3rd CFD Commission meeting recommending Muni Financial as the Consultant, but due to the lack of a quorum a meeting was not conducted untill