2005 AGN DEC 20 I19 - Laserfiche WebLink

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ITEM #19 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF DECEMBER 20, 2005 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AMEND CONTRACT TO HOUSTON & HARRIS PCS, INC. FOR ADDITIONAL SEWER COLLECTION CLEANING IN AN AMOUNT NOT -TO -EXCEED $40,000 DATE: DECEMBER 12, 2005 BACKGROUND: On April 21, 2005, Notice of Inviting Bids was sent to three (3) Contractors to provide Hydro -Wash Siphon Services for the Wastewater Collection System on a demand basis. Two contractors responded and staff reviewed the submitted bids for the scheduled line cleaning and after hours emergency costs. Houston & Harris PCS, Inc. met the Sewer Department's specifications and was the low bidder. On May 5, 2005, a contract was awarded to Houston & Harris PCS, Inc. in an amount not -to - exceed $24,950 for the remaining fiscal year 2004/2005. For fiscal year 2005/2006, a contract was executed on July 7, 2005 in an amount not -to -exceed $24,950. On August 17, 2005, the Houston & Harris, PCS, Inc. contract was amended to add an additional $35,000 to continue the sewer cleaning throughout the city. As of December 9, 2005, Houston & Harris, PCS, Inc has cleaned 410,000 feet of sewer lines. In comparison, last year City Crews cleaned a total of 60,000 feet, utilizing two trucks, four crew members and one supervisor. DISCUSSION/ANALYSIS: City Staff has been satisfied with the quality and quantity of the hydro -wash siphon services that Houston & Harris PCS, Inc. has been providing as of July 27, 2005 for the Wastewater Collection System. Therefore, staff is requesting to amend the contract to increase the existing purchase order to add $40,000 additional funds to continue the collection system cleaning services throughout the City. FINANCIAL IMPACT: Sufficient funds are available in the Professional Services Account Number 522-8200-8200-2350- 0000-000. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: Houston & Harris PCS, Inc. President or Equal: William C. Harris, President Contact: Pamela D. Houston, General Manager