2005 AGN FEB 01 I08 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF FEBRUARY 01, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Jeannette Olko, Electric Utility General Manager SUBJECT: Request for Approval of Professional Services Agreement with Robert Ferguson in an Amount Not -To -Exceed $42,000 DATE: January 24, 2005 Item #8 Robert Ferguson has worked for the City of Colton Electric Utility as a consultant under Ralph Hitchcock and Associates from 1998 to 2003. He assisted the utility with power resource development, most notably all issues surrounding the design and construction of the Agua Mansa Power Plant. His familiarity with the city's electric transmission and distribution system and knowledge of Southern California Edison's (SCE) business practices has proved to be invaluable. Planning for the utility's future needs, especially with regards to upcoming negotiations with Southern California Edison, create a need for Mr. Ferguson's expertise. DISCUSSION/ANALYSIS: Three tasks have been defined that require Mr. Ferguson's expertise and need to be completed this year. These tasks are: negotiate and amend the Wholesale Distribution Access Tariff (WDAT) with SCE; review and make recommendations to SCE Franchise Agreement, set to expire in 2006; assist with implementation of black start capability for Ague Mansa Power Plant. Mr. Ferguson's knowledge of the city's electric system and SCE operations make him uniquely qualified to make useful recommendations to staff regarding the WDAT and Franchise Agreement. Municipal Code 3.08.140 (E) states that informal bidding requirements for non-public projects may be waived if "it is in the best interest of the City and its administrative operations". With a limited term of 12 months, a monthly fee of $3,500, and a narrowly defined scope of work, staff believes that this agreement with Mr. Ferguson is in the best interest of the utility and the City. FINANCIAL IMPACT: Funds are available in FY 0405 in the Electric Utility Administration Professional Services account number 520-8000-8001-2350-0923-000. ENVIRONMENTAL IMPACT: None. CONFLICT OF INTEREST — Gift Disclosure Requirements Robert Ferguson, Owner and Representative