2005 AGN JAN 18 I12 - Laserfiche WebLink

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Item #12 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF JANUARY 18, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER SUBJECT: AUTHORIZATION REQUEST TO REJECT ALL BIDS AND TO RE - SOLICIT BIDS FOR THE CONSTRUCTION OF BIG LEAGUE DREAMS SPORT PARK PROJECT DATE: JANUARY 10, 2005 Big League Dreams Sport Park Project is a three (3) replica baseball field construction project on approximately 11.3 acres lot on Cooley Ranch Area (vacant lot across Ashley Furniture site). It includes construction of site amenities such as restaurant/concession, administration and maintenance buildings, multi-purpose pavilion, tot -lot playground area, and batting cages. On December 16, 2003, the City Council authorized the pre -qualification process for the construction of this project. The intent of the pre -qualification process which started on September 22, 2004 together with the bidding process is to properly screen the contractors that will participate in the bidding process. On December 22, 2004, staff received formal bid proposal from four (4) pre -qualified contractors with their corresponding bid amount as follows: 1. Edge Development, Inc. $ 11,152,149.75 2. ASR Constructor, Inc. $ 12,675,052.50 3. Emma Corporation $ 15,401,000.00 4. Ecology Construction $ 15,470,405.00 ANALYSIS/DISCUSSION: The bid amount of the apparent low bidder of $11,152,149.75 can be reduced to $10,932,738.75 by deducting Bid Alternate No. 1 in the amount of $219,411. The amount is still substantially higher than the Engineer's estimate of $9.50 million. Review of the Bid showed that the apparent low bid includes $1,068,722 in Item 22 "Site Amenities" which should cost approximately $150,000. By providing a list of amenities and making them an optional bid item, that can be contracted separately, City can save up to $900,000. In addition, staff proposed to make Batting Cage an Optional Bid Item. The estimated cost of Batting Cages is between $75,000 to $100,000. This can result in savings of approximately