2005 AGN JUL 05 I12 - Laserfiche WebLink

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ITEM #12 CITY OF COLTON AGENDA REPORT FOR THE COUNCIL MEETING OF, JULY 5, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DILU DE ALWIS —FINANCE DIRECTOR W SUBJECT: REQUEST FOR RECRUITMENT, RATIFICATION OF EMPLOYEE APPOINTMENTS TO RISK MANAGEMENT TECHNICIAN POSITION IN THE RISK MANAGEMENT DIVISION OF THE FINANCE DEPARTMENT DATE: JUNE 27,2005 BACKGROUND: Since the retirement of the Risk Manager in August 2003, the Risk Management Division under the direction of the Finance Department has operated in maintenance mode utilizing part-time personnel. Even though staff has kept up with the timely maintenance of the functions of this division, there has been a void that staff is requesting to be filled in order to comply with other issues relative to Risk Management. With the hands-on management of these functions shared by the Finance Director and the Human Resources Director, the vacant Risk Manager position is being down graded to a Risk Management Technician. As part of the budget process, the City Council authorized this change and the job description for this position is attached. The salary range for this position is $2,607 - $3,168 per month. ANALYSIS/DISCUSSION: The Risk Management functions for the City of Colton are currently shared by the Finance Director and the Human Resources Director and one part-time staff position. This configuration is not sufficient to maintain the number of public liability and workers compensation claims that are considered as active status. The timely recording, filing and rejecting claims (when necessary) is critical and requires full time monitoring by staff. In addition to these strict time lines, this position will also be required to assist in conducting regular safety meetings and document such meetings to meet State and Federal mandates. The lack of such documented meetings poses potential fines and penalties from various outside agencies. This position will report to the Human Resources Director relative to workers compensation issues and to the Finance Director relative to Public Liability and Property related issues. FISCAL IMPACT: The Fiscal Year 2005-06 budget includes the cost for salary and benefits for this new position. The accounts of 605-6040-8601-1010 (salary) and 605-6040-8601-1100 (salary related benefits) will be charged. This position is budgeted in the Internal Services Fund and is funded through allocations to other departments.