2005 AGN JUL 05 I15 - Laserfiche WebLink

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ITEM #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JULY 05, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Jeannette Olko, Electric Utility General Manager SUBJECT: Request for Approval of Professional Services Agreement with SPL WorldGroup, Inc. DATE: June 27, 2005 BACKGROUND: In April 2002, the City purchased an enterprise asset management system (EAM) from SPL WorldGroup, Inc., formerly Synergen. The city uses the software for purchasing, inventory, service requests, work orders and project tracking. To facilitate the use of the Customer Service Request module in SPL EAM, an interface between SPL EAM and the new utility billing software (CIS Infinity) is necessary to link the customer data between the two systems. DISCUSSION/ANALYSIS: The Customer Service Request module in SPL EAM is used to track customer requests for service that come in to various departments. Having updated customer data (name, service address, and meter information) already populated in the module will make use of the module more efficient and effective. The exchange of information between SPL EAM and CIS Infinity will be near real-time. The Colton Municipal Code, Title 3, Chapter 3.08.140 E states in part, "Competitive bidding, either formal or informal, is not required when the City Manager determines that it is in the best interest of the city and its administrative operations to dispense with public bidding." Because the software is proprietary, and owned by SPL WorldGroup, Inc., the work on the interface must be performed by SPL WorldGroup. Therefore staff is recommending that the City Council waive the bidding requirement and approve the agreement with SPL WorldGroup, Inc. The term of the contract will run through November 30, 2005, and the proposed time and material cost is estimated at $50,716. FINANCIAL IMPACT: Funds are available in FY 05-06 in the Electric Utility Customer Service capital account number 520-8000-8007-3890-0107-000. ENVIRONMENTAL IMPACT: None.