2005 AGN JUN 07 I09 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 7, 2005 Item #9 TO: HONORABLE MAYOR AND CITY COUNCIL u� FROM: Anthony Arroyo, Human Resources Director 0 SUBJECT: Approve Extension of Disability Leave to August 31, 2005 for Vicki Porter, Executive Assistant in Human Resources DATE: May 25, 2005 BACKGROUND: On or about November 15, 2004, the City Manager and Human Resources Director met with Vicki Porter concerning her modified duty due to a non -industrial injury. Ms. Porter was seeking City Manager approval to work from home during this modified duty; per her doctor's order, she was to work three hours per day up to 12 hours per week. Ms. Porter's work schedule was monitored closely; she typically worked between 12-14 hours per week. This modified duty was to last an unspecified amount of time. Ms. Porter's duties included providing the Human Resources Department assistance getting various documents ready, assisting staff and conducing research for me. On May 23, 2005, Ms. Porter met with the Human Resources Director to advise the city that her doctor was placing her on full disability. She is now seeking Council authority to extend her leave to August 31, 2005, which is her eighth anniversary with PERS. In as much as she cannot physically work, her assistance is valuable; she always avails herself by phone or e-mail. DISCUSSION/ANALYSIS: Administrative Policy 4.01, Section 9 (Attendance and Leaves), states in part, "a leave longer than six months may be granted only by the City Council [and] [nlo such leave shall be granted except upon written request of the employee." Ms. Porter submitted her request via e-mail (see attachment). Ms. Porter is an important part of the city's Human Resources Department. She has a tremendous amount of institutional knowledge of past city practices and continues to assist the department in conducting its operations despite the modified work schedule. Extending her disability leave would enhance her retirement just enough for her and her husband to be financially stable. Ms. Porter's letter explains in detail the financial constraints she and her family are currently under. To extend her leave would assist her now and in the future through her PERS disability retirement. FINANCIAL IMPACT: The cost to the city for the next six pay periods will be approximately $3,900. This will be charged to the Human Resources account #100-6030-6030-1010. ENVIRONMENTAL IMPACT: None. CONFLICT OF INTEREST – Gift Disclosure Requirements