2005 AGN JUN 07 I15 - Laserfiche WebLink

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Item #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF June 7. 2005 TO: Honorable Mayor and City Council Members FROM: Bill Smith, Community Services Directo/r SUBJECT: Request Approval for Use of Fleming Park for Families of Incarcerated Loved Ones, Inc. (FILO), on Saturday, July 16, 2005, 5:00 to 9:00 p.m. DATE: May 24, 2005 BACKGROUND: Families of Incarcerated Loved Ones, Inc. has submitted a request to use Fleming Park and its bandshell for a candlelight vigil on Saturday, July 16, 2005. The event is scheduled to proceed from 5:00 p.m. until 9:00 p.m., including set-up and clean-up. DISCUSSION/ANALYSIS: Fleming Park should provide an excellent venue to host such an event, and has successfully hosted such events previously. Expected attendance is estimated at approximately 195 people, including adults, teens and children. A facility reservation application has been submitted by the group, as well as supplemental material about the organization, and a copy of each has been attached. FINANCIAL IMPACT: The City will provide standard staff support to prepare the facility for the event. The applicant will be charged the standard, resident facility reservation fee of $25 for the event. CONFLICT OF INTEREST: Families of Incarcerated Loved Ones, Inc. Contact: Barbara Ellis, (909) 874-1863 RECOMMENDATION: Staff recommends that City Council approve the reservation request from Families of Incarcerated Loved Ones, Inc., for their candlelight vigil, to be held at Fleming Park on Saturday, July 16, 2005. Staff also recommends that this approval be contingent upon the group providing liability insurance and a cleaning deposit to protect the City. Attachments REVIEW TEAM ONLY City Attorney: City Manager: Finance Director: OTHER: