2005 AGN SEP 06 I15 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF September 2, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: KENNETH E. RULON, CHIEF OF POLICE ITEM #15 SUBJECT: AWARD A CONTRACT FOR POLICE VEHICLES FOR THE POLICE DEPARTMENT TO MOSS BROTHERS FORD IN THE AMOUNT OF $ 158,615.00 DATE: August 18, 2005 BACKGROUND: At the City Council of June 21,2005, the City Council approved the General Fund Budget for fiscal year 2005/2006. In the budget, funds were allocated for the police vehicles to replace vehicles in the police department fleet that are no longer suitable for law enforcement purposes due to excessive mileage and wear and tear thus rendering them unsafe. DISCUSSION/ANALYSIS: The Police Department has identified police units that need replacement in the Patrol Division, Administrative Services and the Detective Division. Moss Brothers Ford has submitted quotes for the purchase of the following vehicles: General Fund Budget Purchase: (1) 2006 Ford Crown Victoria, - $22,760. 52 - K-9 Unit (1) 2006 Ford Expedition SSV 4x4 - $28,156.26 — NET/Off-road enforcement Unit (1) 2006 Ford Five Hundred Sedan- $ 20,825.88 — Administrative Unit (1) 2006 Ford Mustang- $18,591.14- Detective Undercover Unit Non -General Fund Purchase- VITEP (2) 2006 Ford Crown Victoria's, $ 45,521.04 Non -General Fund Purchase- ARMC Contract (1) 2006 Ford Crown Victoria, $22,760.52 Section 3.08.140 (c) of the City's Purchasing Ordinance allows the City to enter into agreements with other agencies for the purchase of supplies, services and equipment. In such instances, the procedures of that agency shall satisfy all city requirements for the bid and award those purchases. The City of Colton can piggyback onto the County of San Bernardino bid, #F46 for the purchase of these police vehicles. This will save the City the cost of a final bid process and allow us to take advantage of the volume discount afforded to Moss Brothers Ford. FINANCIAL IMPACT: Funds to purchase an outfit the General Fund vehicles were approved and adopted in the 2005/2006 budget in account # 100-6070-6071-4910. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Agenda Item -award of Contract -Moss Brothers Ford Exact Business Name: Moss Brothers Ford President or Equal- Glen Moss, President Contact or Representative- Gary Wang, Fleet Manager