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SPECIAL COUNCIL MEETING
<br />SEPTEMBER 30, 1981
<br />10'7
<br />A Special Meeting of the City Council of the City of Colton was held on the above
<br />given date in the Council Chambers of City Hall, located at 650 North La Cadena
<br />Drive, Colton, California, at 5:00 p. m., Mayor Gonzales presiding.
<br />Notice of Special Meeting was given on September 28, 1981, in compliance with
<br />Government Code Section 54956.
<br />ROLL CALL:
<br />Council Members present were Hayes, Cisneros, Garcia, and Mayor Gonzales. Also
<br />present were City Manager Trevino, City Attorney Edwards, and City Clerk Ramos.
<br />Absent was Councilman Rehrer, who was out of town.
<br />Computer System/Data Processing
<br />Mr. Ken Fairbanks, representing Hewlett-Packard Corporation, 1430 East Orangethorpe
<br />Avenue, Fullerton, stated there will be two men speaking to the Council Members
<br />this afternoon that will be supplying the software that the City can use to operate
<br />with, and they will both be using Hewlett-Packard computer systems.
<br />Mr. Fairbanks continued the system that is being recommended is the HP 3000 Series
<br />N 30, currently their smallest system, and with that system the recommendation is to
<br />purchase 120 megabytes of disc space for the storage of files and data. Mr. Fairbanks
<br />D stated the two gentlemen will be making recommendations this afternoon as to what
<br />Q they feel the City will need, and there will be some slight variances, one of those
<br />Q areas will be what we call the main memory, or the memory inside of the terminal it-
<br />self, the central processing unit. Mr. Fairbanks said it depends on how much memory
<br />their software will require to operate the system, and it is believed to be 768 K
<br />bytes memory or megabyte memory, or 1000 of K bytes memory.
<br />Councilwoman Cisneros then asked if Mr. Fairbanks would make his presentation in
<br />"layman's language" so that the computer terminology he was using would be more
<br />readily understood.
<br />Mr. Fairbanks then stated the actual processing system, the CPU or central process-
<br />ing system, is the actual part that is doing the addition, subtraction, etc., and
<br />the disc drive, where the actual data is going to be stored, and connects up to the
<br />central processing unit, where all the data resides, all the payroll files, utility
<br />billing, etc.
<br />Mr. Fairbanks stated they are also proposing a magnetic type drive, which is similar
<br />to what you might have on a home stereo, and is basically used for a universal inter-
<br />change as well as backing up your system. Mr. Fairbanks said another item that needs
<br />to be discussed are the terminals, which concerns the information input, the input
<br />will come through the terminals, typically those that will be put in the departments
<br />that will be generating the information, so that the Finance Department, Payroll De-
<br />partment, etc., will be putting payroll information into the terminal and that will
<br />be going to the system to be used for processing. The terminal system will be used
<br />in place of the key punching system, which is now being used.
<br />City Manager Trevino asked if a specially trained person would be needed for the
<br />input and retrieve from the terminal, or will the City be able to train someone
<br />to do this and what would be the time spent.
<br />Mr. Fairbanks responded that the ease and use of the software material today makes
<br />it so that just about anybody can sit down at a terminal and the terminal basically
<br />prompts them with the questions and they only need to respond with the answers. Mr.
<br />Fairbanks said that he can spend approximately a half day with the people that will
<br />be using the devices, have some small sessions to get them familiar with the equip-
<br />ment and work with them.
<br />Mr. Fairbanks stated the City needs to sit down and decide just how many terminals
<br />will be required to be put on the system.
<br />Councilman Hayes asked what is the cost factor for the terminals.
<br />Mr. Fairbanks stated there are several different models, but basically it would be
<br />approximately $2,000 - $2,500 a terminal.
<br />Mr. Fairbanks then stated that the hardware support, which becomes a significant item,
<br />will come from Hewlett Packard with our factory representatives, who will service and
<br />support the equipment completely. Mr. Fairbanks said they will be proposing a contract
<br />that will cover the City from 8:00 a. m. to 9:00 p. m., five days per week with a
<br />guaranteed maximum response time of four hours.
<br />SEP 3 0 1981
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