1961 ORD NO 1080 - Laserfiche WebLink

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I I I I i 11 i 1 + requires that an order be placed with the nearest available source of supply, I i when the amount involved is less than $100. 00, or when the commodity can be 3' 4 i 5 6 f 7 8i 9 10' 11 y2 13 obtained from only one vendor. SECTION 7. PURCHASE ORDERS. Purchases of supptles, services and equipment shall be made only by purchase order. i SECTION St. ENCUMBRANCE OF FUNDS. Except in cases of emergency the Purchasing Agent shall not issue any purchase order for supplieq services or equipment unless their exists an unencumbered appropriation in which said purchase is to be charged. the account against SECTION 9. FORMAL CONTRACT PROCEDURE, Except as other- wise provided herein, purchases and contracts for supplies, services, equip �I j ment and the sale of personal property of estimated value greater than i; i' $2, 500. 00 shall be by written contract with the lowest and best bidder, pursuant 15 Zo I i 17 I i8 1Q 20 21 22 23 24 25 ,° 27 28 29 30 3l 32 to the procedure prescribed herein: (a) Notice Inviting Bids. Notices inviting bids shall include a general: description of the articles to be purchased or sold, shall state where bid blanks'; I and specifications may be secured, and the time and place for opening bids. c (1) Published Notice. Notice inviting bids shall be published j i at least ten days before the date of opening of the bids. Notice shall be pub lished at least once in a newspaper of general circulation, printed and published in the City, or if there is none, it shall be posted in at least three public places i in the City that have been designated by ordinance as the places for posting public notices. (2) Bidders' List. The Purchasing Agent shall also solicit 'i sealed bids from all responsible prospective suppliers whose names are on the Bidders' List or who have requested their names to be added thereto or whom he knows to be responsible suppliers in the City. (b) Bidders' Security, When deemed necessary by the City Manager, bidders security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security, provided that a successful bidder I shal'_ forfeit his bid security upon refusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, un- less the City is responsible for the delay. The City Council may, on refusal