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�-- CITY OF COLTON AGENDA REPORT For Council Meeting of MARCH 20, 1990 TO: Honorable Mayor and City Council FROM: SUSAN BRIGHAM,.CHILDCARE COORDINATOR SUBJECT: APPROVAL OF BUDGET TRANSFER AND REQUISITION TO LEASE Date: MARCH 14, 1990 CLASSROCM TRAILERS FOR COLTON COMMUNITY CHILDCARE. The City's Child care services operates three child care programs at local elementary schools. Presently, the program is hosted in the cafeterias of each school. In July, 1990 Colton Joint Unified School District is transitioning to a year-round school format. This directly impacts the latchkey programs at two of our school sites. The demand for child care is that care is offered to students on their regular school days and to students who are "off track", requiring child care on a full- day basis. Our child care centers, to accommodate all youth at the school, will need to operate daily from 7:00-6:00pm. This full-day programming will require that the City place its own classroom space on the school site, which has been approved by the school district. The child care program wishes to lease two portable classrooms to place at Wilson and Reche Canyon Schools. Monies for this requisition need to be transferred to the appropriate account for processing. At this time, monies exist in a revenue account, but are not budgeted in the expense category. For the 1989-90 fiscal year, it was anticipated that $43,000 would be received from parent fees which would be turned back into the program for operational costs. To date, parent fees in the center -based program totals $64,703. This excess of $21,703 in revenue accounts 6-726 and 6-724 (6-724 had no budgeted amount, this account was created for fiscal reporting purposes only) has not been accounted for in expense accounts. Costs for leasing trailers are approximately $5778 each for set-up and $660 each for monthly rental, for an initial cost of $11,556. The trailers need to be placed on the school sites in early June, 1990. It is anticipated that the City will need to lease trailers for a 24 -month period. At the end of this time frame, staff anticipates that the Department of Education will provide the City with portable classrooms for the child care program at low cost. Recommendations: It is recommended that excess revenue from the child care parent fee account be transferred within the 06 fund to an expense account for trailer rental, and that the requisition to order the trailers is approved. Monies for this lease will be directly tied to the grant and will not impact the City's general fund. City Manager's Concurrence Attachments: Budget Adjustment Request Purchase Requisition No. 21403 Page 1 of -4 -- ORIGINAL Item No. --12 CENTRAL RECORDS r FILE NO. _ ...............�......�.-