1991 AGN SEP 03 I05 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For Council Meeting of September 3, 1991 TO: Honorable Mayor and City Council FROM: JACK H. STRATTON, CHIEF OF POLICE SUBJECT: Date APPOINTMENT OF FULL TIME CITY JANITOR 8-28-91 TO THE POLICE DEPARTMENT FACILITY BACKGROUND The Police Department is a 24 hour operation encompassing two off- site buildings as well as those facilities located at the City Corporate Yards. These facilities are used by 87 full time employees, and 50 part time persons. These buildings require a full time individual to keep up with the cleaning and maintenance demands. Presently, the janitorial service is provided by a private firm on contract to the Colton Police Department. DISCUSSION The Police Department, unlike other City buildings, has confidential records, police files, computer terminals and screens used 24 hours per day that must be restricted to all persons not authorized for their use. These unauthorized persons include maintenance, repair, and janitorial staffs. Failure to maintain the security of these systems imposes a criminal and civil liability upon the City of Colton. The Colton Police Department has used the services of a contract janitor for 18 months. The contract fees increased 5% this fiscal year and are expected to increase significantly during the next year. The City has no control over these rates, and equally important, the City has no control of the contract replacement when the janitor is off ill or on vacation. The Police Department requires a full time janitor employed by the City of Colton. To replace this City paid janitor during vacations and time off, a part time worker from the Building Maintenance Division could be assigned to empty trash and service the restrooms. Attachments: Page 1 of_ 2 _ Item No. 1 CENTRAL RELORUS FILE NO. AbP .1-------------------�--�-