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C/TY OF COL TON <br />AGENCY REPORT <br />For Council Meeting of September 6. 1994 <br />TO: Honorable Mayor, City Council, and City Manager <br />FROM: Paula Chamberlain, Finance Director ppja <br />(l �1�11��i1CQti'` <br />SUBJECT: AUTHORIZATION TO ISSUE PURCHASE ORDERS FOR VARIOUS PIECES OF <br />HARDWARE FOR THE HEWLETT PACKARD MAINFRAME COMPUTER. <br />BACKGROUND <br />The City has recently issued a Request for Proposal (RFP) for financial software applications to operate <br />on the Hewlett Packard 3000 mainframe computer. In anticipation of the installation of the software, it is <br />necessary to upgrade some of our current hardware. We are requesting these items be purchased in <br />advance of the software due to the long lead time in receiving these items from the vendor. We are <br />requesting the following: <br />Hewlett Parkard reconditioned high speed printer (1200 Ipm) - This will provide better efficiency to our <br />information services operation and free the current 600 line per minute printer to be used in the <br />Finance Department. Finance will then run the majority of their reports in the department, increasing <br />the efficiency of the accounting and utility billing functions. <br />Hard drive (2 gigabyte) - Current hard drives are near capacity and the new software is anticipated to <br />require additional storage space. The extra storage will also be required during data conversion <br />when we must run both systems concurrently. <br />An additional tape backup system for nightly backups (8 gigabyte) - Current data does not fit on one <br />tape drive, thereby requiring staff to expend a greater effort to perform the nightly backup. By <br />purchasing this equipment, it would again increase the efficiency of the operation. <br />ALTERNATIVES <br />We could continue to use our current equipment with the exception of the hard drive. This would reduce <br />the efficiency within the department, slow down some operations, and cause the need of overtime by the <br />Information Services division staff. <br />FINANCIAL IMPACT <br />The Cost of the equipment shall be paid from the Electric Utility Fund and is as follows: <br />Description <br />Reconditioned printer <br />2 gigabyte hard drive <br />8 gigabyte tape back up drive <br />Total <br />Approximate Cost <br />12,960 <br />2,538 <br />3,503 <br />19,001 <br />.� 1u,Amp 3 0 --Owl <br />