1994 AGN SEP 20 I09 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For Council Meeting of September 20 1994 TO: Honorable Mayor, City Council, and City Manager FROM: Thomas K. Clarke, Acting Electric Utility Director DATE: 09/10/94 SUBJECT: APPROVAL OF INCREASE TO PHASE ONE PURCHASE ORDER FROM BLACK & VEATCH FOR PLANNING AND ENGINEERING SERVICES FOR NEW SUBSTATION, TRANSMISSION AND DISTRIBUTION LINES BACKGROUND On May 18, 1993, the City Council awarded the contract to Black & Veatch, a consulting firm, for consultation, engineering, and construction management services for a new substation, transmission and distribution lines. The work plan and proposal are divided into three phases. Phases 1 and 3 are planning and support services, and the construction, engineering, and management services, respectively. Based on an estimated cost, the City issued the purchase order for Phase I in the amount of $276,000. All billings under Phase I are paid on an actual work basis. STATEMENT OF THE PROBLEM Due to extensive negotiations with CalMat Properties Company and other property owners for acquisition of the substation site, transmission and distribution lines right-of-ways and easements, negotiations with Southern California Edison Company and others, various survey work, and to prepare some documents to comply with regulatory and environmental issues, the cost under Phase I will increase by approximately $135,000 to complete the planning section of the project. ALTERNATIVES The City could hire additional staff to complete the task and tenninate part of the contract with Black & Veatch, but the necessary planning for a new substation and transmission line is a one- time operation so this would not be cost-effective. Page 1 of 2 Item No.