1975 ADJ MIN JUN 25 - Laserfiche WebLink

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17 "'a' Mr. McGuire responded that 22 positions are presently authorized. Mrs. Spragins stated, in her opinion, 22 people are too many and she wanted to know what these 22 people are doing. Council discussion followed on the duties of the positions outlined by Mr. McGuire. Assistant Finance Director Mr. McGuire explained this person oversees problem areas in overall department, she clarifies the problems in parti- cular to utility customers, she also does quite a bit for the Redevelopment Agency. Data Processing Supervisor Mr. McGuire said this person does exactly as the title indicates. Mr. McGuire introduced Mr. Dave Roupe, stating he has been busy ordering and seeing that the computer was properly installed. Mr. Roupe has been busy prograimaning the utility billing for conversion to the computer by an August 1 date. Auditor Analyst Finance Director McGuire reported his person has done two detailed audits, one was the Management and Internal Control Study, and has worked toward completing all of the recommendations of the Audit Report by Eadie & Payne. This person does the spot checking for internal control within the department, he has recommended several working improvements, he will be the liason between the utility billing and the computer system. Council members Rehrer, Gonzales and Spragins felt that a third person or "go between" was not needed. That the supervisors in each division could submit input to the computer more than adequately. Councilman Rehrer asked where the Internal Auditor Supervisor fitted in. Mr. McGuire stated this was a title change from the Auditor Analyst. Councilman Rehrer said he couldn't see where a salary increase was necessary due to a title change. Collection Supervisor Mr. McGuire reported this man handles all accounts receivable, i.e., Business License, Utility Bills, Closing Bills. Council further discussed collection of delinquent utility accounts, when and who authorizes utility shut -offs on utility accounts. Finance Assistants Mr. McGuire said one Finance Assistant does the account resulting from Utility Billing; the other does the accounting resulting from payroll and material and services purchased by the City. Storekeepers Mr. McGuire stated there are two; one for electric and the other at the City Yards. Account Clerks I and II Mr. McGuire stated there are 4 Account I Clerks working the windows and utility billing and 2 Account Clerk II working on the Business License and Payroll. General Services Supervisor Mr. McGuire explained this is the Purchasing Agent. Mayor Huntoon stated he was very pleased with the work the Finance Department has done in accomplishing the work recommended by the audit report. Councilman Gonzales aaid he too was pleased in tighter security and accounting procedures, however, this can continue without a duplication of manpower. Councilwoman Spragins asked if the departmental budgets have a salary increase reflected under salaries. Finance Director McGuire said the activity budgets do not reflect salary increases, however, there are ample funds in the reserves for a salary increase. Councilman Rehrer, stated regardless of where in the budget the money for a salary increase is accounted for, the overall budget does have a salary increase cranked into it and the budget is up two million, dollars from last year. Finance Utility Billing City Manager Huffaker reported Account 36 - Data Processing - has been cut $3,572. The account now reflects $75,616. General Services City Manager reported this budget provides funds for the operation of the Purchasing Office and the City's two store- rooms; further, $800 is provided for the purchase of 2 printing calculators - one in the Purchasing Office and one in the City Yard storeroom. Councilman Rehrer asked what these offices have been using in the past. Mr. McGuire replied that in Purchasing the work is being done on an adding machine and manually and that the rotary calculator in the stores is broken. Internal Auditing City Manager Huffaker reported this budget's fund provides for the Operation of our Internal Auditing and Systems Control Program; in addition, $600 is provided for the purchase of a typewriter and $300 is provided for travel expense to Sacramento to perform Sales Tax audits. Council felt the travel money was unnecessary as the State now provides the Sales Tax information needed. On Council consensus Council deleted the sum of $900; $300 for Travel Expense and $600 for the typewriter. City Treasurer City Manager Huffaker stated this budget is generally unchanged form last year, except for funds to purchase a JUN P, b Ao75