1976 ADJ MIN JUN 2 - Laserfiche WebLink

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291 Council discussion on the proposals made by the Mayor. City Manager Huffaker asked if Council would have any objection to the position of the Council's Secretary being a CETA position. Council consensus was no, however, it would have to be realized or faced as a permanent position when the CETA Program is phased out. Councilman Rehrer felt the budget needs to be cut and the cutting or holding the line should begin with the Council's own budget. On Council consensus it was decided that the Mayor's proposals would be left in the budget tentatively, and the City Manager was asked to come back with costs, for possible discussion on Saturday. BUDGET: (Preliminary) Community Promotion City Manager Huffaker introduced the Community Promotion Budget and asked Council to delete the second paragraph on Page 15. Mr. Huffaker said this budget includes $15,000 for the Chamber of Commerce and $1,000 requested by the Bicentennial Committee. Councilman Gonzales said it was his understanding the Sister City currently has $600 in budgeted funds, where is it shown? Councilman Gonzales stated he would like to add an additional $400 to make a total Sister City funding of $1,000 for the 1976-77 year. The City Manager stated that the $600 is included in the $17,500 Account 41, Miscellaneous Expenses. Councilman Rehrer and the other Council Members stated that it was important to have a breakdown of what each account in every department contained. Councilman Rehrer said it was difficult to make an arbitrary cut in an account if the account, in fact, contains several unique programs lumped together in a general subject. Mayor Beltran told the Chamber of Commerce representatives, Mr. John Creatura and Mr. Frank Robello, you are asking for $15,000, we need an itemized justified listing of what the City can expect to get for $15,000. Mr. Robello informed the Council that the Chamber had submitted a prospectus to the Council a month ago or so for the purpose of justifying their request. Mayor Beltran stated none of the Council Members have such a document. Mr. Creatura reiterated that the prospectus has been submitted and continued by outlining the activities and progress of the Chamber the past year. Mr. Robello added that he had worked very deligently to cut the Chamber's Budget and as a result of a growth in membership and a "bare bones" operating budget, he was able to decrease the Chamber request by $5,000 from last year's $20,000 allocation. Council and Chamber discussion followed. Moved by Councilman Hayes, seconded by Councilman Gonzales, to tentatively approve the City Council -Community Promotion Proposed Budget with the addition of $400 more for the Sister City Committee. Unanimous vote. Council stated they still would like to see a justification for the Chamber of Commerce Budget. Council recessed at 8:55 p. m. Council reconvened at 9:05 p. m. All members present. BUDGET: (Preliminary) City Clerk City Manager Huffaker introduced the City Clerk's budget, stating that $2,000 is included for rental of a Word Processing Typewriter and $600 for office furniture refinishing. Councilman Rehrer asked City Clerk Ramos if it would be cheaper, or to the City's benefit, to purchase the Word Processing Machine rather than continuing leasing it. Mrs. Ramos replied yes it would certainly be a cost savings over an extended period of time. Councilman Hayes asked if this type of machine can be purchased. Mrs. Ramos said yes the City has a Lease -Purchase type of Agreement, whereby it can apply approximately 65% of the lease costs as credit towards the purchase of the machine. Councilman Rehrer asked what is the total purchase price. Mrs. Ramos replied approximately $5,000. Councilman Gonzales and Councilwoman Cisneros asked if this machine was still satisfactory or was a larger machine needed. City Clerk Ramos replied the machine is fully utilized by her office and the machine has a limited memory capacity, this limits the quantity of typing that can be done for or by other departments, however, the machine is being used by Personnel, the Mayor's and City Manager's offices when time permits and in emergencies. Mrs. Ramos said a full console machine has an unlimited capacity capable of handling all City departments, however, the larger machines begin at purchase price of approximately $8,000. Moved by Councilman Hayes, seconded by Councilwoman Cisneros, to tentatively approve the City Clerk's Budget with an additional $3,000 for purchase of the memory typewriter and ask the Clerk to present firm cost figures prior to final review. Unanimous vote. BUDGET: (Preliminary) City Manager City Manager Huffaker introduced his budget saying it included normal merit increases. City Manager Huffaker was asked what the merit increases meant. Mr. Huffaker replied the merit increases are the salary raises granted to employees within the five step salary plan. JUN 219/6