1976 ADJ MIN JUN 9 - Laserfiche WebLink

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299 Moved by Councilman Gonzales, seconded by Councilman Hayes, to tentatively approve the Finance/Civic Center Budget 01-1307. Vote was unanimous. Councilwoman Cisneros stated she felt the amount of $40,000 for the Civic Center Building Addition should be clarified by explaining that a new cooling system will also be included in this amount. BUDGET: (Preliminary) Finance/Taxes & Receivable Mr. Huffaker reported that this budget remains primarily the same as the previous budget, with the exception of Personal Services which has been increased slightly due to merit step salary increases for the Account Clerk II position. Councilman Rehrer questioned the amount requested for Office Supplies and Postage, under Account No. 1308-30, with regard to business license forms. Discussion was again held on the extensive use of paper and forms by the City, and the need for a concentrated study on this matter to reduce the number of forms being used by the City, paper work, and a workable and efficient record keeping system. Discussion was then held on the possibility of the City having a General Stores Center for use by all of the departments, and the possible use of Revenue Sharing Funds to accomplish this. "loved by Councilman Hayes, seconded by Councilwoman Cisneros, to tentatively approve the Finance/Taxes & Receivable Budget 01-1308. Vote was unanimous. Council recessed at 8:50 p. m. for 10 minutes. BUDGET: (Preliminary) Finance/Data Processing Mr. Huffaker advised that the increase in this budget is due primarily to the transfer of personnel from the Finance activities to the Data Processing activities. As the various projects are converted to the Data Processing, the workload processed by semi -manual operation will decrease resulting in an increased workload in the Data Processing area. The City is training current personnel in Data Processing, so that we will have trained, qualified people to handle conversions as needed. When all conversions have been completed, the result will be fewer employees required for the Finance Department operation, which will be accomplished by attrition. It is proposed to reclassify an Account Clerk II to Computer Operator I for proper staffing. Discussion was held on the Data Processing Program to be carried out in the City of Colton and a future system for contracting services. Councilman Reher questioned the change in title from Account Clerk II to Computer Operator I and the monies involved, and asked about the duties of the Data Processing Supervisor. Acting Director of Finance Ruby Andengaard explained the difference in classification will involve approximately $400 more per year, salary -wise, and then related to the Council members the duties involved and work performed by the Data Processing Supervisor. Mayor Beltran asked about Account No. 1309-16, Education and Training, and the amount requested, $1,050. Mrs. Andengaard explained this is for updating the training and programming for the employees presently working in the Data Processing Division, and for other employees that will be learning these skills for future use in this department. Councilman Rehrer asked if this training would be done on the job or away from City Hall. Mrs. Andengaard replied that this training is one done away from the job site and that all of the particulars had not yet been worked out, however, it would not entail an individual to be gone for long periods of time, perhaps a couple of hours a day for two weeks or so. Mayor Beltran discussed the possibility of contracting with employees, in particular, in areas where the City has invested money to train employees for better positions. Discussion was held on the Account 24, Miscellaneous Equipment Maintenance. Discussion was held on Account 42, Equipment Rental. Mrs. Andengaard explained the costs of our in-house computer vs. xerox. Mrs. Andengaard stated that already the City is experiencing some cost savings, based on the accounting and billing functions being performed by the in- house system versus xerox. Mrs. Andengaard said the savings will increase as the conversion is completed and when each additional task added to the computer comes about. Moved by Councilman Gonzales, seconded by Councilman Hayes, to tentatively approve the Data Processing portion of the Finance Budget. Unanimous vote. BUDGET: (Preliminary) Recreation City Manager Huffaker introduced the Recreation Budget saying there is an increase in part-time salaries, due to the fact that all part-time employees were given a $.25 per hour increase. Mr. Huffaker said the increase in Permanent Salaries is due to charging of the Secretary's time of .125. Councilman Rehrer asked for clarification on Account 02, Salaries, Temporary, Miscellaneous - Vacation - 1 Director at $3.00 per hour for a total of 40 hours. Recreation Director Lofy replied that allocation is for someone to come in to replace him while he is on vacation. Mr. Lofy said in the past, this person has been Mr. Ron Cabrera and this is on a part-time basis. At this time, Councilman Hayes, informed the Council that he is going to be the Director for the Summer Recreation Program, replacing Art Porter, and that he has looked into the possibility of a conflict of interest and has been reassured that no conflict exists. Councilman Hayes stated that during the Summer Program his salary is paid by the School District. Discussion followed on Account 28, Travel and Meetings. Councilman Rehrer and Mayor Beltran were of the opinion that perhaps this year attendance at the League of California Cities could be limited to the Director and a JUN 5W6