1979 REG MTG MIN FEB 6 - Laserfiche WebLink

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201 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: THOMAS J. CALABRESE, City Manager SUBJECT: Need for Additional Personnel Date: January 31, 1979 The Finance Department is in need of additional personnel. The demands for services have increased by 50% in the last three years, that is the number of accounts. The City has placed reliance for day-to-day operations with CETA personnel because of the increase in workload. The Department is presently facing the loss of two employees filling Account Clerk I positions. (� One employee has submitted a resignation effective February 2, and one employee is retiring. Therefore, in view of our maintenance of effort requirements placed on us by CETA, we should absorb CETA employees into the permanent Q positions, however, in doing this it would put us two positions short in handling an already undermanned department. a Q The department is also involved in Assessment Districts and Federal Funding. It handles an average monthly volume of cash receipts of approximately $800,000. It handles other investments and accounting of approximately $3,000,000. Forty-seven percent of all payments are made directly at our service windows. Fifty-three percent are received by mail. In addition to these transactions, because of the additional building activity, building permit and business license fees are also received at our service windows. The Engineering Department of Community Services has recently lost its in-house City Engineer. At the present time, the Engineering staff consists of a Principle Engineering Aide and Senior Engineering Aide. We have a backlog of 23 subdivisions and 4 parcel maps for plan checking. Plan checking includes grading plans, street plans, water plans, sewer plans, and coordination of street lights and electrical plans, checking quantities and writing subdivision agreements for bonding and City fees. This does not include the day-to-day checking that is required for submittal of individual homes. Recommendation: 1) That the City not participate in the CETA program except for special projects and projects that will not develop into additional permanent services. 2) The current CETA personnel be absorbed into permanent positions where those positions are required for day-to-day operations and vital services. 3) Absorption of these employees be done over the next ten-month period so as to lessen the financial impact. 4) That the position of Accountant be filled in the Finance Department. 5) That three Account Clerk I positions be created in the Finance Department to fill personnel needs. 6) That the position of Senior Engineering Aide be created for Community Services to handle current workloads. 7) The position of Secretary II currently vacant in the Electric Department be deleted and create the position of Intermediate Typist Clerk. (Salary savings - $2,724). For immediate implementation of this program, the total salary cost would be $25,776 for the remainder of the year.