2009 RES R-09-09 - Laserfiche WebLink

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1 2 3 4 5 6. 7 8 9 10 11 12 13 14 15 16 17 19 20 21 23 24 25 26 27 28 Section 2. The City Council hereby adopts the "Records Retention and Destruction Policy" (Pages 1 through 11; Dated 3-17-09) with its attached sample "Request for Destruction of Obsolete Records" form (1 Page; Dated 3-17-09) and "Records Retention Schedule" (Pages 1 through 41; Dated 3-17-09) which are attached hereto as Exhibit "A" and incorporated herein and made a part of this Resolution. Section 3. The City Council further grants that the City Manager and/or City Attorney shall have ongoing authority, without further approval by the City Council, to make minor amendments to Exhibit "A" from time to time, in accordance with changes to State and federal laws and regulations which may affect retention periods for City records. Section 4. Pursuant to the authority provided in Government Code section 34090.7, the City Council hereby prescribes that the City Clerk may at any time authorize the destruction of any duplicate records that are less than finro (2) years old if such duplicate records are no longer required. The City Clerk shall follow the destruction procedure provided in Exhibit "A" when destroying any such duplicate records, except that City Council approval shall not be required for destruction of such duplicate records. Section 5. The City Clerk shall certify to the passage and adoption of this Resolution. Section 6. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 17th day of March, 2009. ATTEST: EILEEN C. GO CITY CLERK ONTARIO�NSTUBB S\3019113 �� � KELLY J. TAIN MAYOR APPROVE : ! � ST EST & GER LLP CITY ATTORNEY 2