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Local Assistance Procedures Manual EXHIBIT 9-11 Local Agency DBE Annual Submittal Form Exhibit 9-B Local Agency DBE Annual Submittal Form TO: CALTRANS DISTRICT 8 District Local Assistance Engineer The amount of the Annual Anticipated DBE Participation Level (AADPL) and methodology are presented herein, in accordance with Title 49 of the Code of Federal Regulations (CFR), Part 26, and the State of California, Department of Transportation Disadvantaged Business Enterprise (DBE) Program Plan. The City of Colton submits our AADPL information. We have established an AADPL of 20.78 % ( 10.16 % Race Neutral; 10.62 % Race Conscious) for the Federal Fiscal Year 2010 / 2011 , beginning on _October 1. 2010 and ending on September 30, 2011. Methodology The City of Colton utilized the 2008 Census Bureau Data, CUCP DBE Directory, and all Federal Funded Projects expected to be completed for FY 2010-2011 to establish the AADPL for Federal Fiscal Year2010- 2011. (Please see attachment identifying the methodology used to determine the AADPL and calculations to determine the DBE Goal). Disadvantaged Business Enterprise Liaison Officer (DBELO) Victor Ortiz, P.E. Public Works and Utility Department 160 South l0`" Street Colton CA 92324 Tel. (909) 370-5065 Fax (909) 370-5072 Email vortiz@ci.colton.ca.us Planned Race -Neutral Measures The City of Colton is planning to advertise all the projects with local and regional newspaper, and trade journals indicating the DBE requirement of the projects. The City also plans to hold mandatory pre-bid meetings when necessary to ensure compliance with all DBE requirements of the projects. Prompt Pay Federal regulation (49 CFR 26.29) requires one of three methods be used in federal -aid contracts to ensure prompt and full payment of any retainage, kept by the prime contractor or subcontractor, to a subcontractor. (Attached is a listing of the three methods. On the attachment, please designate which prompt payment provision the local agency will use.) The City of Colton will use Method 3: The agency shall hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the agency of the contract work and pay retainage to the prime contractor based on these acceptances. The prime contractor or subcontractors shall return all monies withheld in retention from all subcontractors within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the agency. Any delay or postponement of payment may take place only for Page 9-35 LPP 09-xx March 4, 2009