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City of Colton <br />Administrative Policy <br />Number: <br />Date: <br />Last Revised: <br />4.04.150 <br />October 7, 2014 <br />INTERNETSECURITY.......................................................................................................................3 <br />Page: <br />1 of 13 <br />SUBJECT: TECHNOLOGY RESOURCES POLICY <br />Authority: <br />Acting City Manager <br />CityEmployees............................................................................................................................... <br />4 <br />PublicRecords Act.......................................................................................................................... <br />Bill Smith <br />PURPOSE: <br />To define the conditions upon which City Elected Officials, Employees, appointed members of <br />City Commissions & Boards and volunteers are furnished Technical Resources. The policy <br />establishes conditions and procedures for the use, responsibility, accountability, improper use <br />and disciplinary actions, and the return of these items upon vacating an elected, appointed or <br />employment position. <br />This revision supersedes and replaces Administrative Policy 4.04.125: Intemet/Information <br />System (approved August 21, 1997, and last revised April 19, 2005) and Administrative <br />Policy4.04.130: Cellular Phones (approved April 7, 1998, and last revised October 1, 2002). <br />POLICY TABLE OF CONTENTS: <br />DEFINITIONS......................................................................................................................................3 <br />POLICYOBJECTIVES........................................................................................................................3 <br />INTERNETSECURITY.......................................................................................................................3 <br />COMPUTER, EMAIL, AND INTERNET GUIDELINES..................................................................................4 <br />Guidelines....................................................................................................................................... <br />4 <br />ASSIGNMENT OF TECHNICAL RESOURCES................................................................................4 <br />CityEmployees............................................................................................................................... <br />4 <br />PublicRecords Act.......................................................................................................................... <br />5 <br />INTERNETGUIDELINES...................................................................................................................5 <br />AcceptableUses..............................................................................................................................5 <br />UnnacceptableUses ............................. ..................... ........ :..:............ ...................... ,...,..5 <br />SECURITY POLICY FOR ALL CITY COMPUTERS, COMPUTER EQUIPMENT AND RELATED <br />COMPUTERITEMS...........................................................................................................................................6 <br />RESOURCE RESPONSIBILITY AND AUTHORITY........................................................................6 <br />ITCoordinator r.........................................................................................•................................... <br />6 <br />User................................................................................:............................................................... <br />7 <br />AuthorizationLevels....................................................................................................................... <br />7 <br />Assignment Of Resource Responsibility ........................................................................................... <br />7 <br />SecurityAdministration..................................................................................................................• <br />8 <br />ResourceAuthorization Checking..............................:...........:........................................................ <br />8 <br />Logging And Reporting Of Variations .............. :........... ........... ......... .:.............. _....................... I ... <br />.. 8 <br />TechnicalSupport.................................................................................................................,......... <br />8 <br />InternalProduction Audit................................................................................................................ <br />8 <br />ComputerAudit Trail...................................................................................................................... <br />8 <br />SOFTWARE/HARDWARE/CABLES OWNERSHH'.. ..............................................................9 <br />Software LicensingIPurchasing....................................................................................................... <br />9 <br />MAINTENANCE AND REPAIR........................................................................................................10 <br />EMPLOYEE RESIGNATION, TERMINATION OR REASSIGNMENT........................................10 <br />4.09.150 Tmhn logy Rao =91614 revisal <br />