|
City of Colton
<br />Number:
<br />4.04.150
<br />Administrative Poli
<br />Date:
<br />September 16, 2014
<br />Last Revised:
<br />Page:
<br />3 of 13
<br />SUBJECT: TECHNOLOGY RESOURCES POLICY
<br />Authority:
<br />Acting City Manager
<br />DEFINITIONS
<br />Technical Resources: All hardware, software, services, accounts, subscriptions, tools, systems and
<br />similar material that are owned, leased, licensed, provided or paid for wholly or partially by the City,
<br />including, but not limited to cellphones, desktop and portable computers, printers, scanners, mainframe
<br />computers and servers, intemet, intranet and world-wide web access, e-mail, instant messaging,
<br />voicemail, pagers, personal data assistant devices (PDAs) and digital cameras. Technical Resources
<br />includes any and all hardware, devices, equipment, software and technology used by the City or its
<br />employees, or officials, to access the Internet or for phone communication.
<br />Technical Resource Information: Technical Resource Information includes, without limitation, all
<br />information, including e-mail, instant messages, files, text, data, images or voice communication and
<br />voice messages that an employee creates, transmits, stores, views, hears, copies or retrieves on, over, or
<br />with Technical Resources.
<br />OBJECTIVE
<br />1. Maintain the integrity of the data and programs of all city -owned or operated computer systems;
<br />2. Protect production systems and data against unauthorized disclosure, modification or destruction;
<br />3. Identify each user of City's technical resources to guarantee accountability;
<br />4. Prevent any individual user, either city -employees or non -employees, from accessing or altering any
<br />information not necessary for the performance of their duties;
<br />5. Determine what Technical Resources are necessary for the performance of each person's job duties and
<br />how the City pays for these Technical Resources.
<br />INTERNET SECURITY
<br />The City places a high priority on ensuring that its intemet security is strong and prevents unauthorized
<br />access of City information or access to City operating systems.
<br />User identification is established through the use of a user ID, assigned by the Information Technology
<br />Division. Verification of a user's identity is established through the use of an employee created password.
<br />The combination of a user ID/Password shalt be unique and ensures personal accountability when using
<br />Technical Resources. Users should never reveal their User ID and Password to another person.
<br />Technical Resources are to be accessible at all times by the City. The City may override any applicable
<br />passwords or codes to inspect, investigate or search an employee's electronic files, data, text, images,
<br />records, information and messages. Employees should have no expectation of privacy when using City
<br />owned Technical Resources.
<br />The City uses an Internet firewall, anti-malware and anti-virus software, along with other measures, to
<br />help ensure the safety and security of the City's networks. Any employee who attempts to disable, defeat,
<br />bypass or circumvent any City security system will be subject to disciplinary action.
<br />4.N.1 50T b.M,, Rnoua. 9.1614resod
<br />
|