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CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF APRIL 3, 2001 To: Honorable Mayor and Mem s of the City Council Approval: Henry T. Garcia, City Manag From: Kathy A. Kivley, Assistant to t e City Manage Subject: Professional Services Agreement with David Tu ch a d Associate Date: March 27, 2001 BACKGROUND In today's modern world, it is highly desirable and in some situations extremely necessary to have a strong voice emphasizing the City's position regarding legislative issues. It is also very important to have an advocate promoting our interests and needs in our nation's capitol. Hard work and experience provide the avenues for legislative success and rewards. In addition, it is necessary to have close working relationships with many Members of Congress, especially the strategic committees such as the House and Senate Appropriations Committees. The requirements and demands of the daily operations of city government make it virtually impossible for staff to cultivate and maintain this type of personal contact with the respective legislative decision makers at the national level. Contracting with an organization with previously established relationships with congressional representatives and has experience in the areas of importance to the City of Colton, enhances are ability to receive significant federal monies and provides that strong local voice. DISCUSSION /ANALYSIS The City of Colton has several major infrastructure and facility projects that because of their cost require alternative funding. These infrastructure improvements require millions of dollar and include, but are not limited to, such projects as CSDP 3-5 Storm Drain, 24-hour Public Access Alternative Fuel Site, Grade Separations at Valley Boulevard and Hunts Lane, Mt Vernon and I-10 Grade Separation and Santa Ana Bridges, Reche Canyon Improvements and Widening and Public Safety Facility. Knowing the need for millions of dollars to complete these and other major projects within the City of Colton, staff believes contracting for profession assistance in securing funding from the federal government is very important. The Agreement calls for meetings with the Mayor and respective Council Members as well as the City Manager and other staff. These meetings will allow the firm the opportunity to get a good general feel for the City, our needs and priorities. This knowledge will enable the firm to: 1) Attract smaller discretionary money sources when unexpected opportunities arise during the legislative year, and 2) Advocate for larger dollars for major projects based on the established priority or need. The Agreement is for one year beginning April 1, 2001. The Agreement outlines the firms reporting responsibilities to the City including, grounds for termination of the Agreement should this be necessary. This profession agreement for legislative advocacy services, when executed, authorizes firm to begin work on behalf of the City of Colton for project specific funding at the federal level. FINANCIAL IMPACT The cost of the professional services agreement for federal legislative advocacy services for one year is $39,000. In order to fund this agreement, it is necessary for the City Council to increase the appropriation for account number 100-6020-6020-2350 by $39,000. The current account balance is $5,504. Attached is a budget resolution authorizing the appropriation of the requested dollars. Item #10