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CITY OF COLTON ITEM #11 AGENDA REPORT FOR COUNCIL MEETING OF JUNE 20, 2006 TO: Honorable Mayor and City Council I FROM: Tom Hendrix, Fire Chief SUBJECT: Renewal of Vehicle Maintenance Contract with San Bernardino County Fire Department DATE: June 12, 2006 BACKGROUND: Historically, the Fire Department had been responsible for the maintenance of all fire vehicles operated by the Department. Preventative maintenance and repairs were performed by firefighters in the fire department shop until 1978, when a full time mechanic was hired. In 1998, a fire department study of vehicle maintenance concluded that operating a one-person shop was ineffective and costly. Subsequently, the City Council approved a contract with San Bernardino County Fire Department for vehicle maintenance services, which was renewed in 2000 and 2002. The existing contract expires on June 30, 2006. DISCUSSION/ANALYSIS: County Fire personnel have extensive training and are State -certified fire mechanics. All repairs, with the exception of transmission rebuilds and major paint and bodywork, are performed in-house. They operate several service trucks that perform routine maintenance and minor repairs at our fire stations. Emergency and after hours repairs are handled by on-call personnel, 24 hours a day, seven days a week. On several occasions, the County's service trucks have been able to complete repairs that previously would have required the added expense of towing to a repair facility, on site. They have also performed repairs while fire apparatus were actually at fire incidents, allowing fire personnel to continue fire -fighting operations. This service not only saves money but also allows the unit to be placed back in service more rapidly. The quality of services provided by the County shop has been consistently excellent and repairs are performed in a timely manner. The contract proposed for renewal has a five-year term and will expire on June 30, 2011. It is generally identical to the previous contract, with the following exceptions: a. Hourly rates have been moved from Section 3.3.1 to Exhibit "C". The hourly rate for the first 1,025 hours increased from $63.50 to $68.50, all hours in excess of 1,025 increased from $69.00 to $78.50. Emergency call -out rate increased from $78.00 to $89.00 hourly.