AR 091906 Network Services-Radio

Browse Search

CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF September 19, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: KENNETH RULON, CHIEF OF POLICE SUBJECT: AWARD A CONTRACT FOR THE PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT ON NEW POLICE VEHICLES FOR THE POLICE DEPARTMENT TO COUNTY OF SAN BERNARDINO NETWORK SERVICES -RADIO IN AN AMOUNT NOT TO EXCEED $60,000.00 DATE: SEPTEMBER 19, 2006 BACKGROUND: At the City Council meeting of 6/20/06, the City Council approved the Budget for fiscal year 2006/2007. In the budget, funds were allocated from both General Fund and VITEP Fund for the purchase and installation of emergency police equipment on new vehicles purchased for the police department fleet. DISCUSSION/ANALYSIS: The Police Department has identified necessary police emergency equipment to be installed on new police department vehicles. Staff informally obtained quotes from a local vender (Woodcrest Vehicle in Riverside) and the County of San Bernardino Network Services -Radio department. The County of San Bernardino Network Services -Radio department has submitted the low quotes for the purchase and installation of the emergency equipment to be installed on the following vehicles: (2) 2006 Dodge Charger (unmarked units) $5,306.87 (4) 2006 Dodge Charger (black and white patrol units) $31,623.84 (1) 2006 Dodge Magnum (black and white commercial enforcement unit) $6,969.58 The comparative quotes from Woodcrest Vehicle: (2) 2006 Dodge Charger (unmarked units) $7,040.04 (4) 2006 Dodge Charger (black and white patrol units) $36,232.72 (1) 2006 Dodge Magnum (black and white commercial enforcement unit) $7,793.46 Staff does not believe that the informal bidding process provided for under Section 3.08.120 of the Colton Municipal Code is necessary since the County of San Bernardino is willing to supply and install the equipment at cost. Colton Municipal Code Section 3.08.140 (E) provides that competitive bidding, either formal or informal, is not required "When the city manager determines that it is in the best interest of the city and its administrative operations to dispense with pubic bidding for non-public projects under this chapter." For this contract award, the City Manager has made such a determination based upon the following: • The County of San Bernardino Network Services -Radio is a governmental agency and will perform the required work at cost.