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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 19, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Daryl Parrish, City Manager Dilu de Alwis, Finance Director j- SUBJECT: Assign Additional Tasks to the City Treasurer and Supplemental Compensation. DATE: December 13, 2006 ITEM #8 BACKGROUND: The former City Treasurer Mike Williams retired in August 2006 leaving a vacancy in this elected position. On August 17, 2006 the City Council interviewed and appointed Mr. De La Torre to fill the remaining two years of the City Treasurer post. DISCUSSION/ANALYSIS: On October 11 2002 the City Council approved Resolution No. R-116-02 which set a new supplemental compensation for former City Treasurer Mike Williams because of his expertise in Investment, Financial Forecasting and Money Management services. This resolution was specific to Mr. Williams and did not apply to the newly appointed City Treasurer Mr. De La Torre. Mr. De La Torre comes to the position of City Treasurer as a former Purchasing Director with the County of San Bernardino and has extensive experience in procurement as well as establishing and monitoring the County's Cal Card program. With Council's direction to conduct internal audits and with a plan set forth by the City Manager to reform the Cal Card and Nextel programs, staff has worked with the City Treasurer to assign certain additional tasks to his area of responsibility. The newly assigned tasks are as follows: • Responsible for conducting random audits of Accounts Payable weekly warrant register and related back-up. • Review and approve all Travel expenses relating to the City Council office. • Responsible for any appeals related to the P -Card program (formally Cal Card). • Responsible for conducting random audits of P -Card and cell phone payments and meeting with Department Heads to resolve any issues. • Assist City Manager's Office with coordination of the City-wide management audit as recommended by City Manager. • In the absence of the Purchasing Manager, assist the Finance Director with contract negotiations where applicable. It is staff's recommendation that the City Treasurer Mr. Aurelio De La Torre be compensated an additional amount of $2,000 per month for the above services. This amount would be in addition to the stipend of $225 per month provided by Ordinance No. 829. FINANCIAL IMPACT: The City Treasurer's budget has sufficient funds available to cover the cost of the increase in account 100-6060-6060-1010.