(20)AR 011607 Moss Brothers Ford

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JANUARY 16,2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: KENNETH RULON, CHIEF OF POLICE ITEM #2o SUBJECT: AWARD A CONTRACT FOR TWO POLICE SUPPORT VEHICLES FOR TO MOSS BROTHERS FORD IN AN AMOUNT NOT TO EXCEED $27,393.84 AND NECESSARY EMERGENCY EQUIPMENT IN AN AMOUNT NOT TO EXCEED $14,000.00 DATE: January 8, 2007 BACKGROUND: At the City Council meeting of 6/20/06, the City Council approved the Budget for fiscal year 2006/2007. In the budget, funds were allocated from Police Impound Lot funds for the purchase of police vehicles to augment the police department's support vehicles. DISCUSSIONIANALYSIS: Currently, the Police Department staff that operate the Impound Lot drive various police vehicles between the police department and the impound lot. Often times, the employees are required to drive fully equipped police units or drive their personally owned vehicles to conduct official business. The department has determined the most utilitarian type vehicle for the department's support services is Ford Ranger pick-ups. In addition to being available for the Impound Lot personnel, they will also serve as back-up vehicles for Code Enforcement and Parking Enforcement. The Police Department received bids for two (2) Ford Ranger Pick-ups from: Moss Brother Ford in Colton ($ 27,393.84) Fairview Ford in San Bernardino ($ 27,381.70) Sunrise Ford in Fontana ($ 27,612.28) Local Preference - The City of Colton has adopted a local preference program for those bidders located within the City of Colton. A one percent (1%) price preference may be applied to the total bid price during evaluation of the bid responses. To qualify as a local business, the business must have fixed offices within the geographical boundaries of the City of Colton and must credit all sales taxes paid resulting from this RFQ/P to that City of Colton location. $27,393.84 x 1 % = $273.94 Price Preference Since the bid from Moss Ford is well within the 1 % price preference the Police Department is proposing to utilize the Colton vendor, Moss Ford, for the purchase of two Ford Ranger Pick-ups. Additionally, each vehicle will need police radios, emergency lighting and siren. Such equipment will be purchased through existing vendors and installed by the San Bernardino County Radio Service for an amount not to exceed $14,000 ($7,000.00 each vehicle) No general funds will be used. Funding for the Ford Ranger Pick-ups and equipment will come from the Impound Lot account.