(8)AR 040307 CCC Consultants Inc change order

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ITEM #8 CITY OF COLTON AGENDA REPORT FOR THE COUNCIL MEETING OF April 3, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David R. Zamora, Community Development Director SUBJECT: Change Order to Purchase Order #07004305 — CCC CONSULTANTS, INC in the amount of $50,000 DATE: March 22, 2007 BACKGROUND: The City of Colton Community Development Department has contracted with CCC Consultants, Inc. to review structural plan checks for new construction as required by the Uniform Building Code. ANALYSIS/DISCUSSION: The Community Development Department budgeted $175,000 for professional consultant plan check and building inspection services this fiscal year. The original contract with CCC began at $75,000. In December 2006, staff encumbered $25,000 increasing the contract to $100,000. However, due to the high volume of new construction this fiscal year, an additional $50,000 is being requested to pay for continuing structural plan checks and inspections during this fiscal year. The total for the contract will be $150,000. Since retaining the in-house plan checker, $129,066.95 in plan check fees have been collected. Section 3.08.070 (G) of the Colton Municipal Code states Subsequent Contract Awards, Amendments, Extensions or Renewals. Notwithstanding anything herein to the contrary, the city manager shall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without city council approval, when the award, amendment, extension or renewal will result in the city paying an aggregate amount of more than twenty-five thousand dollars to the individual or entity in any given fiscal year. Section 3.08.070 of the Colton Municipal Code provides an exception to the bidding requirements when the City Manager has determined that it is in the best interests of the City and its administrative operation to dispense with public bidding. At this time, staff feels this arrangement will best meet the needs of the City. FISCAL IMPACT: Funds for this change order are available in the current fiscal year budget in the following account: 100-6300-6302-2350 (Professional Services). ENVIRONMENTAL IMPACT: None.