(19)AR 071707 EZ Sunnyday Landscape

Browse Search

ITEM #19 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JULY 17, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E.; PW DIRECTOR/ CITY ENGINEER SUBJECT: APPROVE AWARD OF MAINTENANCE AGREEMENT TO EZ SUNNYDAY LANDSCAPE FOR LLMD MAINTENANCE SERVICES IN THE ANNUAL AMOUNT OF $ 242,968.10. DATE: JULY 10, 2007 BACKGROUND: In May 2005, the city advertised its intent to contract out landscaping services for the Landscape and Lighting Maintenance District 1 and 2; these services were formally bid as required by Section 3.08.060(c) of the city's Purchasing Ordinance. The lowest responsible and responsive bidder was EZ Sunnyday Landscape. An agreement was awarded by Council action on September 6, 2005 for EZ Sunnyday Landscape to provide these services. The terms of this agreement allow Council to award the landscape maintenance services to EZ Sunnyday Landscape for up to five renewable terms; the awarded agreement defines a term as a single year. For each term which the agreement is extended the contractor is compensated for any increases noted by the local counties' January consumer price index (CPI). The original bid was awarded for the amount of $196,800. New areas added to the LLMDs during fiscal year 2006/2007 plus the January 2006 CPI index of 5.4%, increased the compensation for the first extension of the agreement's term to $216,597. DISCUSSION/ANALYSIS: EZ Sunnyday Landscape has continued to provide satisfactory landscape maintenance services for the LLMDs and staff requests extending the agreement for a third term to begin July 2007 and end June 2008. The noted January 2007 CPI index was 3.2%, thus the LLMD landscape maintenance services compensation rate will increase to $223,528.10, for fiscal year 2007/2008. Additional areas not maintained by the Public Works Department which also have a need for landscape maintenance include: Colton Palms (until demolished), all city Fire Stations and the Police Tow Yard. Per Section 3.08.060 of the city's Purchasing Ordinance an existing maintenance agreement can be amended by Council action to include additional work. The amended scope of work will increase compensation of the agreement for fiscal year 2007/2008 in the amount of $19,440; of this amount $10,800 will provide for landscape maintenance of Colton Palms, $5,040 for the city's four Fire Stations, and $3,600 for the Police Tow Yard. The total compensation in the proposed fiscal year 2007/2008 agreement will not exceed $242,968.10. 7/10/03 City Clerk's Office Cb