(7)AR 101607 COPS Grant - Laserfiche WebLink

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ITEM #7 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF October 16, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BOB MILLER, CHIEF OF POLICE SUBJECT: Request to approve the acceptance of the Citizen Option for Public Safety Grant in the amount of $100,000.00 and adopt the Budget Amendment. DATE: October 1, 2007 BACKGROUND: The State of California, Department of Justice, is providing funds for the Citizen Option for Public Safety (COPS) Grant for local law enforcement purposes. The grant is based upon population, and it is estimated that the grant amount will be $100,000.00. These grant funds must be expended within a two-year period. The grant funds are distributed through the San Bernardino County Auditor / Controller's Office. The California Government Code requires the establishment of a Capitalization Supplement Law Enforcement Oversight Committee in each county. The Committee must certify that they have received and approved an expenditure plan from the governing board of the agency receiving the funding. This requirement must be completed prior to any funds being disbursed. This plan must be submitted to the committee through the San Bernardino County Sheriff's Department. There are no matching funds required for this grant. DISCUSSION / ANALYSIS: The Police Department is seeking approval to use these funds to acquire law enforcement technology related equipment within the guidelines of the grant. It is anticipated that this grant will be combined with other funds to purchase an integrated Records Management and report writing system. The system should increase the efficiency and flow in completing, approving, filing, dispersing, and overall management of the large amount of reports generated on a daily basis. In addition, we expect to save employee time by abolishing the current manual data entry process. In the event the funding needs for an integrated Records Management System are unattainable, we request the authorization to use this grant for other law enforcement front-line related equipment. These funds are generally distributed through the County, to the Police Department, with interest. The exact amount of interest is unknown. The Police Department has received this COPS grant for several years and hopes to continue as long as funding is available. FINANCIAL IMPACT: The State grant award provides approximately $100,000.00, plus interest, for the grant period. There are no matching funds required for this grant, and there is no impact to the General Fund. Revenue Account 225-5890 will be increased in the amount of $100,000.00, plus interest accrued. Expenditure Account 225-6070-6088-4930 will also be increased proportionally to cover the expenses up to $100,000.00, plus accrued interest.