(5)AR 110607 Executive Assistant Fire Department

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 6, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, HUMAN RESOURCES DIRECTOR / SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OF ADMINISTRATIVE ASSISTANT TO EXECUTIVE ASSISTANT DATE: October 22, 2007 BACKGROUND: ITEM #5 Under provisions of Administrative Policy 4.05.330 and approved modification, an employee or department head may request that a classification study be formally conducted "...at any time provided that such requests cannot be made more than once a year..." The process directs that certain steps be taken and it requests input and approval of the immediate supervisor and department head. The Human Resources Director reviews and evaluates the Position Questionnaire and submits a recommendation to the City Manager for approval or denial. A timeline is strictly observed to protect the employee's appeal rights. On August 21, 2007, the employee submitted request for reclassification. On October 1, 2007, the employee, an Administrative Assistant in the Fire Department, submitted all the required documents to the Human Resources Department. The City Manager approved the request on October 22. DISCUSSION/ANALYSIS: During the course of the past few years, the duties and responsibilities of the Administrative Assistant in the Fire Department have evolved into a more complex role. Some of the duties include: confidential administrative support for the Fire Chief, Fire Marshall and three Battalion Chiefs; compose and review Council agenda reports; maintain confidential arson investigation reports; obtain confidential medical reports. As a result of these complex and more sensitive responsibilities, a more appropriate title is necessary to reflect the specific tasks assigned to the incumbent. A review of the submitted documentation supports the request for reclassification for Administrative Assistant to Executive Assistant. As a result, the Human Resources Department supports the reclassification listed below in the requested classification and salary range: The employee's reclassification is retroactive to October 1, which was when all the required documents were submitted to Human Resources. Current Proposed Department Classification Classification Proposed Monthly Salary Range Fire Administrative Executive $3,898 Step "A" to $4,738 Step "E" Assistant Assistant The employee's reclassification is retroactive to October 1, which was when all the required documents were submitted to Human Resources.